Geneseo Public Library District
Board of Trustees Meeting
April 11, 2011
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on Monday, April 11, 2011. President Gary ZumMallen called the meeting to order at 6:32. Board members in attendance included Jeanne Brucher, Dr. Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, and Gary ZumMallen. Holly McAvoy arrived a few minutes later. Also attending the meeting were Library Director Claire Crawford, Jim Luikart, who turned in the Financial Report, and Linda Altermatt as scribe.
There was no comment from the citizens who were present.
Gary ZumMallen called the Board’s attention to the minutes of the meeting from March 22. There were two corrections to be made. Darline Holland made a motion to approve the minutes as corrected. That motion was seconded by Barbara Erdman and in voice vote all Board members present approved the motion.
There was correspondence from a gentleman named Vince McGuire, who is a volunteer at an elementary school in Chung-Li Taiwan. He had sent a letter to our Library in February asking for children’s books to be donated to the Q-1 English School. Ten donated books were sent on March 18, and Mr. McGuire sent back photos and a letter of thanks. The Board members were quite pleased with the entire experience and agreed by consensus to continue support of the school in coming years.
Dave Johnson called the Board’s attention to the last page of the Financial Report, which showed two checks issued for the contractors working on the new library building since the last Board meeting. One was in the amount of $71,976.85 for payment request #4, and the other was in the amount of $117,861.72 for payment request #5. Money was withdrawn from accounts at Farmers National and Wells Fargo to meet the financial obligation.
A question was raised regarding the unexpected increase in the cost of the Unemployment Insurance, which was raised from .65% to 3.9%, a significant amount causing a budget imbalance. Dave Johnson agreed to investigate the cause of the increase by making contact through phone numbers supplied by Jim Luikart.
The Library has just received the tax levy money for the coming year. It was a little over $514,000, a slight increase of ½% from the preceding year, but short of the $525,000 requested.
We are nine months into the fiscal year and the Library’s financial situation is sound. Library Director Crawford was asked to contact Attorney Phil Linzini regarding using cash from the current calendar year funds toward the purchase of shelving, computers, and other things that will be needed when the new Library is opened. If $30,000 is kept in Special Reserve to cover unanticipated expenses, there still would be some funds available for those advance purchases.
With no further questions regarding the Financial Report, Dave Johnson made a motion to accept the Financial Report and bills to be paid as presented. Holly McAvoy seconded that motion and in roll call vote all members present approved the motion. Jim Luikart left the meeting at 6:50.
President Gary ZumMallen then reported the votes cast in the election for the Library Board. Mary C. Farrell received 902 votes, Dave Johnson received 847 votes, Dr. Jan Dyke received 892 votes, and Holly McAvoy received 1,000 votes. Barbara Erdman made a motion to accept the report. Darline Holland seconded that motion, and in voice vote all present approved the motion. The Board expressed their thanks to Jeanne Brucher for her service to the Library Board. She did not run for election. Jeanne Brucher then made a motion to adjourn the meeting. That motion was seconded by Holly McAvoy, and in voice vote, the Board agreed to adjourn at 6:55.
The meeting of the newly elected Library Board was called to order at 6:57 by Gary ZumMallen with the following members present: Dr. Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy, and Gary ZumMallen. Mary Ferrell was absent. Also attending were Library Director Claire Crawford and Linda Altermatt as scribe.
The first order of business was the Oath of Office administered by Gary ZumMallen to Dave Johnson, Holly McAvoy, and Dr. Jan Dyke. After repeating the Oath of Office out loud, each signed a copy for the record.
Barbara Erdman made a motion to continue with all officers of the Board who are currently serving due to maintain stability during this unusual time in the life of the Library. Dr. Dyke seconded that motion. The following officers were asked to continue in their duties: Board President Gary ZumMallen; Vice-President Holly McAvoy, Treasurer Dave Johnson, and Secretary Darline Holland. The committees will change slightly with Personnel chaired by Holly McAvoy and including Barbara Erdman and Dr. Dyke. The Finance Committee will be chaired by Dave Johnson. Darline Holland and Mary Farrell will be asked to serve on that committee.
Library Director Claire Crawford presented the Librarian’s Report. The Library will be participating in Birdies for Charity this year as a fund raiser. During Library Week, the Library will be participating in support of the Food Pantry with their Food for Fines promotion.
The Health Fair held at the Library recently resulted in a record-setting amount of old medications turned in for disposal. The County Health Department has requested a repeat of the program at the Library later this fall when flu shots are available.
On Guard Security has submitted a quote for the new Library security system. Board members asked that other security firms be contacted to submit bids in order to determine the best value.
Construction of the new Library building is progressing nicely. The Board hopes to be able to take a tour within the next few weeks, as soon as the concrete floor has set.
The IRS has increased the standard mileage allowance to $.51 per mile for business expenses.
Seven bids have been received for care of the Library grounds, parking lot and sidewalks. Dave Johnson will be looking those over to try to determine which offer is the best value.
Hanford Insurance has notified the Library of the continuing cost of the Directors and Officers bonding insurance. Payment on that policy will be made this month.
The Library’s IT, John Taylor, has taken a position teaching from 5:30 to 9PM in addition to his work at the Library and another part-time position. In order to fully satisfy the needs of the Library staff, the Board has been asked to consider a part-time arrangement with another young man. After some discussion, the Board agreed by consensus that it might be best to advertise to see what the cost and availability of additional help in the area might be.
The Quad-link system for interconnecting local libraries has been revived. After some consideration, the Board agreed to remain with the Prairie Cat system. This decision will be reviewed next year.
A grand piano from the High School music program has been offered to the new Library building. The Board asked for more information concerning the size of the piano as well as the expense of moving it before making a final decision; however, many members viewed this as a very positive offer.
Several Board members commented on the detention pond at the building site. It seems to be very deep and steeply sloped. Library Director Crawford agreed to present their concerns to Alan Armbrust, the Library’s architect. It is hoped that the pond will be filled in as the job progresses.
There have been several emails from Mr. Armbrust related to the coordination of his work with the interior decorator. There is a slight increase in the cost of laying the carpeting in a pattern and stripe design, rather than a monotone over the entire area. Additionally, the tile to be installed in the bathroom is slightly more complex. The Board was asked to approve the cost increase of $4490.50 for the change of order, which is minimal in terms of the scope of the project. Darline Holland made a motion to approve the increase in cost. That motion was seconded by Dave Johnson and in roll call vote all Board members approved the motion.
Phil Linzini has notified the Library that there is a need to have the request for the Building and Maintenance Tax Levy published in the legal section of the local paper. He proposes a complete paragraph in small print. At the next regularly scheduled Board meeting, the tentative budget will be discussed.
There was no new business to be discussed.
With no further business before the Board, Holly McAvoy made a motion to adjourn. That motion was seconded by Barbara Erdman. The meeting adjourned at 8:10PM. The next regularly scheduled meeting of the Board will be in the Hammond Room of the Library on May 9 at 6:30PM.