Geneseo Public Library District
Board of Trustees Meeting
April 9, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in the library on Monday, March 12, 2012. Vice-President Holly McAvoy called the meeting to order at 6:35 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy. Gary ZumMallen arrived later.
There were no citizens present.
The Board reviewed the minutes from February 27, 2012 and there was one minor change. Barb made a motion that the amended minutes be accepted; Mary seconded the motion and it passed by voice vote. Darline moved that the minutes from March 12, 2012 be accepted with a few minor changes; Barb seconded the motion and it passed by voice vote.
Jim distributed a list of the funds that were borrowed from for the new building. A total of $917,875 was borrowed; the remaining amount came from the sale of the old building and donations. Alan submitted a final bill, but because the exterior and interior signage is still not in place, it was decided not to pay him in full. The bill from Cato Woodworks will be held until that work has been completed. Gary moved to pay Alan for his travel expenses and the final construction phase of his contract less $3,000 for a total of $7,951.70. The $3,000 will be paid once the landscape inspection has occurred and the signage is complete. Darlene seconded the motion and it passed by roll call vote.
Dave reported that Allied Waste returned our contract buy-out check, saying that the Library was nice to work with and hoped they could serve us again in the future.
Dave is to check with Central Bank to see if the trusts can be repaid.
Mary asked about the contract for renting the storage shed: it is month to month. The only items left in it are the wrought iron shelf ends and the mural, which will go to the Museum. Library employee Mary Thompson has offered the use of her garage to store these shelf ends until they are gone. Claire is to contact several people to see about making book ends and book shelves with them to sell.
Barb moved to pay the bills and accept the financial report; Gary seconded the motion and it passed by roll call vote.
The Paragon bid for shelving is $8,677.04. Gary moved that the bid be accepted and Darline seconded the motion; it passed by roll call vote. Dave moved that the required deposit of $4,338.52 be made so they can be ordered; Gary seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report submitted by Claire Crawford. In addition, Claire added the following information:
Ø Angie Snook will take the Farmers Bank mural for the Museum.
Ø Ryan from Precision Builders gave Claire a bid for shelving behind the Circulation Desk and in the work area for approximately $6,500. He provided a drawing of the shelving, but it was difficult to understand. Claire will follow up on this.
Ø The State of Illinois is coming tomorrow to see the building; we received $46,366 from them and the visit is necessary to close their file.
Ø Phones were installed and the Geneseo Telephone Company gave us free long distance.
Ø Instead of Food for Fines, the staff is having a Food Drive.
Ø For Library Week, Claire is taking the staff to Victorian Manor.
Ø Johnson Controls and Hometown Plumbing will be coming out to correct the bad sensor, which is under warranty.
Ø The Building Inspector said all was ok but more water lilies and sod are needed at the retaining pond. Gary will call Alan about the plants that did not survive and about the weeds.
Holly is working on getting a bid on benches, planters and trash cans that match.
Dave spoke with Louie Opsal about the Wirth bill on the old library building. He said they have no insurance unless the City has a dropped line, which he doesn’t believe happened, but will get back to him.
The Building Usage Policy was revised by Holly and the changes were reviewed. Gary suggested allowing covered beverages in the Central Bank Room. It was decided to drop the $10 room usage deposit; it can be added later if problems arise. Holly will make the revisions for next month’s meeting.
Dave asked if there have been any adjustments made to when the outside lights go off now that summer is coming. Claire will check with Alan on this.
The Open Meeting Web Course needs to be completed by all Board members.
Brant suggested water filters because of the problems our hard water can cause. A quote from Hometown Plumbing was for $1,270. There was a discussion about this. Darline made a motion to move ahead and purchase the filters. Gary seconded the motion and it passed by roll call vote.
Mary gave information about some websites, fantasticfiction.com and using Google and searching for author read alikes.
Holly mentioned that she was approached by a library patron who was concerned about a reading program that provided kids with snacks, but because of one parent’s complaints, the snacks were stopped. There was a brief discussion about this, but no action was taken.
With no further business before the board, Darline moved to adjourn. Gary seconded the motion and in voice vote, all approved. The meeting adjourned at 8:40 p.m.
The next regular meeting will be on Monday, May 14, 2012 at 6:30 p.m.