Geneseo Public Library District
Board of Trustees Meeting
April 13, 2015
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, April 13, 2015. President Gary ZumMallen called the meeting to order at 6:32 p.m. Board members in attendance were Dave Johnson, Bill Menendez and Susan Philhower. Mary Farrell was unable to attend via Skype. The agenda for the night was amended due to new State statutes: the new board members will not be sworn in until next month.
No citizens were present.
Susan moved that the minutes from the March meeting be accepted; Bill seconded the motion and it passed by voice vote. Two thank you cards were read: one from the Henry County Humane Society and one from employee Deb Wyffels.
Jim said the $18,000 Per Capita Grant has been received. Susan made a motion that the bills be paid; Dave seconded the motion and it passed by roll call vote, all members in attendance voted “yes.” Susan moved that the financial report be accepted; Bill seconded the motion and it passed by roll call vote, all members in attendance voted “yes.”
Library Director’s Report
Please refer to Claire’s written report. Claire reported what library attorney Phil Lenzini had advised: the policy manual should be no longer than 40 pages. There was a brief discussion and then it was agreed that as originally had been planned, the Board will review two sections of the manual each month.
Claire spoke with a representative from the University of Illinois Library who said to never put a humidifier in one room; a whole-building one is best. Claire stressed that many of our books in the Genealogy Room were digitized, so there is no real need for a whole-building humidifier.
Because Brant spends a large amount of time updating each computer, it might be worthwhile to include getting an automated updater from Case, a part of Dell. This could be added to the Technology Plan.
A proposal from Steve’s Nursery with four options was discussed. Susan made a motion to accept the proposal with all four options for the cost of $5,420. Bill seconded the motion and it passed with all members in attendance voting “yes.”
LED Lights – Claire stated the Illinois Clean Energy Grant would be awarded the middle of May. It was agreed that bids should be sought for the job, but nothing will be done until the grant is awarded.
Mold Inspection – a letter from Illinois Home Solutions stated that after an inspection on March 13, 2015, there was no evidence of mold as a result of several roof leaks. This was verified by Werner Company based on their inspection.
Claire explained the Broadband Federal Grant, in which the Geneseo Telephone Company would be able to give the library 50 MG fiber access versus the 25 MG copper access that it has now at no extra cost. Bill made a motion that if the grant is approved, Claire has permission to agree to this upgrade provided the cost of access remains what it is now. Dave seconded the motion and all in attendance voted “yes.”
Dave spoke with the representative from Rock River Energy Services and gave the Trustees a handout with the estimate that through that company the Library could save $1800 than with the current provider, NiCor. Dave will contact NiCor to advise them of this estimate and see if they could commit to a lower rate.
Trustees were reminded that Deb created email accounts for them to use for library business.
With no further business before the Board, at 7:23 p.m. Bill made a motion to adjourn; Dave seconded the motion and the meeting was adjourned.