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805 N. Chicago Street,
Geneseo, IL 61254

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August 2012 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
August 13, 2012


The Board of Trustees of the Geneseo Public Library met in regular session in the Central Room at the library on Monday, August 13, 2012.  President Gary ZumMallen called the meeting to order at 6:25 p.m.  Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.   

 

Citizens’ Input

No citizens were present.

 

Secretary’s Report

Two pieces of correspondence were read:  a thank you note from attendee Louise Wildemuth for hosting the “Healthy Eating and Healthy Lifestyles” event and a letter from Bill Staples.  He included a check for $150 to be used to purchase a chair in honor of his uncle, James C. Nash. 

 

The Board reviewed the minutes from July 9, 2012.  Darline moved that the minutes be accepted; Barb seconded the motion and it passed by voice vote.

 

Financial Report

Dave made a motion to pay the bills and accept the financial report; Barb seconded the motion and it passed by roll call vote. 

 

Dave reported that he and Jim had investigated the interest rates on CDs at the local banks to increase our interest income. There was discussion about keeping the monies where they are now.  There are some pledges that have not been fulfilled yet; Claire will send a report to the Trustees on this. 

 

The April 5, 2012 bill from Alan needs to be paid: everything he was responsible for has been completed.  Jim Luikart will review all previous bills and payments made to him. Barb made a motion to pay the final bill for $13,254.56.  Jan seconded it and the motion passed by roll call vote. 

 

Darline made a motion to approve the Final Budget and Appropriation Ordinance for 2012-2013, which will appear in the newspaper.  Mary seconded the motion and it passed by roll call vote.

 

Building Report

The Koala Child Protection Seats that were approved for purchase last month will not be bought:  there are no studs in the walls in the restrooms in which to attach these.

 

Steve’s Nursery provided a more detailed bid that includes putting rock in the corner, moving the two trees that are too close to the sidewalk, replacing the two trees in more appropriate places in the front, and angling the sod so there is no run off into the parking lot.  Darline moved to accept this bid, Mary seconded the motion, and it passed by roll call vote.

 

The cabinets are installed in the work area, the new cabinets are in behind the Circulation Desk.  The glass for the bookcases was on back order but is in and will be delivered Friday.

 

Library Director’s Report

Please refer to the written report.  Claire received bids for installing an inground sprinkler system from Suburban Landscaping for $5,895 and Cribbs for $3,617.  Rock River Electric said their cost to set up would be approximately $2,000.  Gary asked for a diagram of where the sprinkler heads will be located. We also need to know if it is self-draining. 

 

Fifteen DVDs have been stolen recently. Some of the cases were found outside. After looking at the titles,  it was obvious this was done by a young person. A discussion followed about security cameras and storing the actual DVDs behind the Circulation Desk. Claire will speak with the staff to see if they have any idea who could have done it and if they have any ideas as to how to address this issue. The staff will be instructed to be vigilant when young people are in the DVD section.

 

Brant and his father installed the projector and screen; it just needs some fine tuning.

 

An additional work station and eight chairs would complete Paragon’s plan.  The cost for the work station is $3,901.18.  Claire will get a quote for the chairs.  Left over shelving will be sold to Brant for $5 each.  The City will be installing a replacement part on the transformer and it will take approximately 4 hours to complete, so the library will open at 10 am that day. 

 

Unfinished Business

The Trustees decided where they want the outdoor benches anchored.

 

New Business

Holly and Gary commended Claire for the excellent job she did dealing with the building project and getting the library in shape; they suggested she be rewarded.  Mary made a motion to give Claire an additional 3% raise. Darline seconded the motion and it passed by roll call vote.

 

Mary suggested the library investigate implementing self check out.  Claire will check into this and the subject will be addressed next month.

 

Adjournment

With no further business before the board, Barb moved to adjourn.  Darline seconded the motion and in voice vote, all approved.  The meeting adjourned at 8:05 p.m.

 

The next regular meeting will be on Monday, September 10, 2012 at 6:30 p.m.

 

Respectfully submitted,

Kathleen Fluck

Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259