805 N. Chicago Street,
Geneseo, IL 61254


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August 2015 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
August 17, 2015

The Board of Trustees of the Geneseo Public Library met in the Central Room at the library on Monday, August 17, 2015.  Due to conflicts in scheduling for several of the board members, the meeting was scheduled to August 10 to ensure a quorum.  President Bill Menendez noted two additional items to be added to the agenda. He called the meeting to order at 6:29 p.m.    Board members in attendance were Chris Bergren, Mary Farrell, Dave Johnson, Holly McAvoy and Ray Rogers. 


Installation of New Board Member
Craig Patterson was sworn in as a Trustee to replace Susan Philhower.

Citizen’s Input
no citizens were present

Secretary’s Report
Ray moved that the minutes from the July meeting be accepted; Craig seconded the motion and it passed by voice vote.  

Financial Report
Mary made a motion that the bills be paid; Holly seconded the motion and it passed by roll call vote.  All members in attendance voted “yes.”  Dave moved that the financial report be accepted; Mary seconded the motion and it passed by roll call vote, all members in attendance voted “yes.” 

A motion to approve the Final Budget and Appropriation Ordinance was made by Ray and seconded by Mary.  In a roll call vote, all members voted “yes.”  The ordinance was signed by Mary and Dave. 

Library Director’s Report
Please refer to Claire’s written report.  The option to use Websites to Impress was discussed.  Holly asked for proposals from three companies; one could give a presentation each month.  Ray shared statistics he gathered regarding what other libraries do for computer updates. Claire was asked to write up a policy for gifting retiring employees.

Old Business
see Final Budget and Appropriation Ordinance listed above.

New Business
Trustee video – Claire distributed a brochure with a website where Trustees could access training at home.

Determination of Director Raise – at 7:45 p.m. Ray made a motion to go into Executive Session.  Mary seconded the motion and all voted “yes.”  Claire left the room.  No action was taken, and at 8:12 p.m. Ray moved to go out of Executive Session with Craig seconding the motion and all voting “yes.”  Claire returned to the meeting.  Craig made a motion that Claire be given a 3% raise retroactive to July 1.  Mary seconded the motion and by roll call vote, it passed with all members voting “yes.”

Department-based Organizational Approach – Bill passed out a handout with suggestions for this approach and asked Trustees to review it for discussion next month.

Natural Gas Providers – Dave passed out information he collected on rates. He will use old NiCor bills to determine how much money could have been saved last year by using the other providers so they have an idea of how much money could be saved by changing providers.

Tech Team – the effectiveness of this team was discussed but no action was taken.

LED Light Conversion – Dave reported that he is waiting for responses from Weisser Electric and Wright Electric.

With no further matters before the board, at 8:31 p.m. Dave moved to adjourn; Chris seconded the motion, all agreed by voice vote and the meeting was dismissed.


Respectfully submitted,
Kathi Fluck

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259