805 N. Chicago Street,
Geneseo, IL 61254


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August 2016 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
August 8, 2016

The Board of Trustees of the Geneseo Public Library District met in Foundation Room B at the library on Monday, August 8, 2016.  President Bill Menendez called the meeting to order at 6:32 p.m. Board members in attendance were Chris Bergren, Mary Farrell, Dave Johnson, Holly McAvoy and Craig Patterson. Deb Wyffels, Assistant Director, was also present. 

A plaque was awarded to Dave Johnson, whose term is ending, for the Board’s appreciation of his many years of service as treasurer.

Citizen’s Input   No citizens were present.

Secretary’s Report   The minutes from last month’s meeting stand approved as printed.

Financial Report/Bills to Be Paid   The Financial Report was reviewed and will be filed for the auditors.  Craig made a motion that the bills be paid; Chris seconded the motion and it passed by roll call vote, all members in attendance voted “yes.”   Jim presented the tentative Budget and Appropriations Budget, which will be available for public inspection and voted on next month. It will then be filed with the County.   Dave made a motion that the tentative Budget and Appropriation Budget be accepted; Chris seconded the motion, and all members present voted “yes” by roll call vote. The charges from the Geneseo Telephone Company were explained by the Director. 

Library Director’s Report   Please refer to Claire’s written report.


Executive Session   At 6:54 pm Craig moved that the board go into Executive Session.  Chris seconded the motion, all members verbally agreed, and Claire and Deb left the meeting.  No action was taken.  At 7:35 pm, Chris moved to go back into regular session.  Craig seconded the motion and all present voted “yes.”  Claire and Deb returned.

The Library Director’s Review    Chris made a motion that Claire’s annual review be accepted.  Mary seconded the motion and by voice vote, all in attendance voted “yes.”  Chris made a motion that as recommended in the annual review, Claire receive a 5% raise retroactive to her anniversary date in July.  Mary seconded the motion and by roll call vote, all voted “yes.”

Job Fair Claire stated that there were over 60 people who attended the job fair, sponsored by the Illinois Department of Employment Security.  Six people were hired. It was suggested that the library’s policy on room usage be reviewed and possibly revised to ensure such events fit its guidelines.

Online Fines   Claire reported on this.


Standards Access Policy    For the Per Capita Grant, the library must prove its accessibility to the public (providing the hours of operation, website, etc.)  and the Board must approve it.  Our library meets all the standards.  Chris moved that the Standards Access Policy be accepted. Chris seconded the motion, and all members present voted “yes.”

Tentative Budget    Jim covered this during the Financial portion of the meeting.

Internet Usage Policy   A handout with the Internet Usage Policy was reviewed.  Holly made a motion to approve the policy; Chris seconded the motion and it passed with all members present voting “yes.”

Adjournment – With no further matters before the board, at 7:48 p.m. Chris moved to adjourn, Dave seconded the motion, all approved, and the meeting was dismissed.

Kathi Fluck

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259