Geneseo Public Library District
Board of Trustees Meeting
December 12, 2011
The Board of Trustees of the Geneseo Public Library met in regular session in the library building on Monday, December 12, 2011. President Gary ZumMallen called the meeting to order at 6:36 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.
Kirk Wyffels of Blizzard Busters gave a presentation on his snow removal business.
The Board reviewed the minutes from November 14, 2011. On page two under “Unfinished Business,” in paragraph four, “Claire suggested we find one with wheels . . .” should be changed to “two.” Barb made a motion that the amended minutes be accepted. Darline seconded the motion. In roll call vote, it passed.
Jim Luikart had personal business to attend to and was not at the meeting. Mary had several pertinent questions as to line items on the Financial Report. There was discussion regarding the need for someone to be present to answer questions. It was decided that Jim will be asked to send board members a PDF file of the financial information by the end of the business day on the Friday prior to a board meeting. Dave will also ask him if there can be a brief description in the “memo” column so board members know what is being paid for.
Darline moved that the unpaid bills be paid and Dave seconded it. Passed by roll call vote.
Dave moved that the financial report be accepted. Holly seconded the motion and it passed by roll call vote with one “no” vote.
Jan made a motion that Mary should be commended for her attention to detail on the financial report. Barb seconded the motion. It was passed.
Library Director’s Report
Please refer to the written report submitted by Claire Crawford. She added that she was invited into the old library building, which is now the Geneseo Fellowship of Christian Athletes’ “The Vic.” She saw all the changes and brought a brochure that details the various rooms.
Claire stated that due to Drive Shield, a security program installed on all library computers, downloads cannot be done. A grant specifically for technology will allow the library to purchase two new computers for the meeting rooms so programs such as Skype can be downloaded and used. Brant has done this with a laptop in the room and will test it tomorrow. Claire would also like to get some electronic tablets. Holly suggested she contact the school district to see if they will be upgrading the current iPads, and if so, maybe the library could purchase some of the older ones.
Laptops brought into the library can now access the internet wirelessly; users must ask for the code.
The staff has asked for several items that would be helpful to them. There was a brief discussion. Holly made a motion that Claire be authorized to spend up to $1,000 to purchase some of these items, which included a processing table. Darline seconded the motion and it passed by roll call. Claire will prepare a detailed list with prices.
Holly addressed the plan for a sign regarding cell phone usage. There was a brief discussion. Holly made a motion that the sign states, “Please silence your cell phone; no phone calls in the library.” Barb seconded the motion and it passed.
Stackable chairs are needed for the meeting rooms. Holly will check with St. Malachy’s to find out about the ones they recently purchased.
Dave reported that Blizzard Busters was the lowest bidder. There was a brief discussion about Kirk’s presentation. Holly made a motion that the contract be awarded to Blizzard Busters and Barb seconded it. It passed by roll call. Jan suggested a letter be sent to Kirk, commending him on the very thorough and professional presentation.
Claire presented the RAILS holiday schedule. The only difference was they are closed on Martin Luther King Day and our library has not been in the past. There was discussion on this and it was agreed that we should be closed on that day. The list did not include the holidays for the calendar year, so Claire will bring in a proposed schedule for the calendar year to address at next month’s meeting.
Dave spoke with the City about the utilities payments and being charged a penalty on late payments. They said the only way they could guarantee no late fees is if the library goes on a budget plan. He will look into this and report back to the board.
Jan suggested Claire set up a committee of staff members to determine how to utilize the old library shelves and present their findings to the board. Claire said Roger Boyd is planning to make some shelf samples and bookends.
The issue of trash collection was discussed. The current contract is for three years with Allied; however, Conrad Disposal is considerably cheaper. In order to get out of the current contract, the library would have to pay $55.17 x 6; however, it was suggested that Claire contact Allied and tell them what Conrad has quoted; they may match Conrad’s rates for three years.
A question arose regarding the placement of the trash containers; people have complained about where they currently are. Claire will make sure they are moved to the fenced area designated for them.
Dave presented a printout of a motorized cart to be used to move the books from the book drop box to the library. He suggested it be added for consideration to the list of items being prioritized.
There was discussion about the email from Carroll Seating regarding the swinging door. Gary instructed Claire to review the drawings submitted with her staff and get their input.
A list of the various rooms and their designated names was passed out for review. Barb suggested the room designated for Judge Charles G. Davis be called just that, using his title of judge. All agreed.
The second-to-the-last payment, named “Application 1,” was submitted for $73,011.42. There was some discussion about the amount, and Gary will call Alan Armbrust for clarification on this. Darline made a motion to pay the bill based on Alan’s information. Holly seconded the motion, and it passed by roll vote.
Mary Gorman is concerned about vacuuming the ice melt in the entry way; she had problems with this at the old library building. Paragon said the carpet purchased for the entry way supposed to clean the substance off shoes, so the board will take a “wait and see” approach to this.
Dave spoke with a window washer from Galesburg who quoted him $100 to wash the large North window on both the interior and exterior twice a year. Just the outside would cost $45. Dave will get references on his business and the board will address this issue after that.
There was a discussion about the length of time the parking lot lights remained on after the library closed. Claire will contact Rock River Electricity about the programming of the timer and the hours the lights remain on will be changed in the summer months. She will also check on why some interior lights remain on after hours.
Barb stated that Claire and the staff worked very hard during the move. She made a motion that Claire take the staff to breakfast to thank them for their efforts. Darline seconded the motion and it passed by roll call.
Lois Hull wrote a book about libraries and put our library on the cover. Claire said they will be selling for $5.
Dave made a motion to pay $200 for escrow and $200 for title search (regarding building payments). Mary seconded the motion and it passed by roll call.
Gary asked board members to go over the priority list of items to be purchased and put a number in the column titled “Order of Importance” and it will be discussed at the next meeting.
Merit raises for the staff were discussed. It was also brought up that there have been several occasions when the employees are not paying attention to patrons waiting for assistance at the desk. Holly and Claire will meet about this before the next meeting. Claire will review Brenda’s records to see what was done previously regarding detailed evaluations.
Dave reported that the audit is on track.
With no further business before the Board, Holly moved to adjourn. Mary seconded the motion and in voice vote, all approved. The meeting adjourned at 9:25 p.m.
The next meeting will be on Monday, January 9, 2012 at 6:30 p.m.