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Geneseo, IL 61254

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December 2013 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
December 9, 2013


The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, December 9, 2013.   President Gary ZumMallen called the meeting to order at 6:31 p.m.  Board members in attendance were Mary Farrell, Dave Johnson, Holly McAvoy and Susan Philhower.  

 

Citizen’s Input   No citizens were present.

 

Secretary’s Report   Susan made a motion that the minutes from November11, 2013 be accepted; Mary seconded the motion and it passed by voice vote.

 

Financial Report   Copies of the completed auditors’ report along with the auditors’ opinion were distributed for review by board members.  A written report from the November 20, 2013 meeting of the Finance Committee was provided. Dave moved that per the recommendation of that meeting, the health benefit for Claire be raised to $8,000 a year.  Mary seconded the motion; it passed by roll call vote with one “no” vote.  Claire has chosen to go with Companion Life, a less expensive insurance, this year.  Next year, her IMRF insurance will go into force.

 

Susan moved to accept the Financial Report.  Dave seconded the motion and it passed unanimously.  Susan made a motion to pay the revised bills and Mary seconded the motion. This passed unanimously by roll call vote.

 

Library Director’s Report   Please refer to the written report.  The health issues of an employee were explained.  This has resulted in weeks of absence, causing Claire to fill in for this employee. She advertised for a part-time employee to work 14 hours a week on an elementary reading group and when necessary, filling in for the sick employee.  Claire found a candidate and Holly made a motion that that person be hired.  Mary seconded the motion and it passed by roll call vote.  Mary requested a patron count for next month’s meeting.

 

Old Business   The Technology Plan was reviewed and discussed in detail.  Various changes were made.  Gary will make the revisions and have the plan ready for next month’s meeting.  Claire is to benchmark with other libraries to see who does their website designs while Susan will look at best practices.  Susan moved to table the issue at this time and all were in agreement.

 

Policies related to Governance and Administrations Standards were presented by Susan. The portion she presented is one of ten sections.  Holly made a motion that the first four pages be adopted as framework.  Dave seconded the motion and it passed.  It was requested that Claire’s Director’s Report be more comprehensive and detailed.  Marketing via email and mail was discussed.  The Bad Weather Plan needs to be finished.

 

The engineer removed sections of the roof and his report will be in soon.

 

It was agreed that the policy regarding illness needs to be updated in the Personnel Manual. 

 

Claire was asked to look into e-rates; however, she stated that Rails reports that it is a complex program, not worth saving $200-300 for all the paperwork.

 

New Business     A handout about the ILA Core Standards on salaries was given to board members at the request of an employee.  It was pointed out that job descriptions, abilities and duties of each employee need to be clearly defined in order to assess whether a person should have a higher wage than others.  Claire is working on her own job description; former Board president Barb Erdman is looking for the original job description used when Claire was hired.

 

Mary will be leaving for Arizona and staying there for three months.  She will Skype with the board at that time.

 

Adjournment    With no further business before the board, Dave moved to adjourn.  Mary seconded the motion and in voice vote, all approved.  The meeting adjourned at 8:39 p.m.

Respectfully submitted,
Kathi Fluck, Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
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