Geneseo Public Library District
Board of Trustees Meeting
December 8, 2014
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, December 8, 2014. President Gary ZumMallen called the meeting to order at 6:33 p.m. Board members in attendance were Jan Dyke, Mary Farrell, Dave Johnson, Holly McAvoy, Bill Menendez and Susan Philhower.
No citizens were present.
Susan moved that the amended minutes from the November meeting be accepted; Jan seconded the motion and it passed by voice vote.
Susan moved to accept the financial report for November; Bill seconded the motion and it passed by roll call vote. Susan moved that the November bills be paid; Dave seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report. The heating unit has been installed above the drain over the door. It has a sensor on it so it does not have to be manually turned on. Claire gave more details on the visit from Nathan Bohne from Energy Resources Center. She spoke with Dave at Rock River Electric and he said it would cost $15-20,000 to replace all lights, inside the building and out; however, he did not suggest it all be done at the same time. Several lights have already been replaced. The current lights have a life of 2-3 years and the building has been open two years. It was recommended that the high-pressure sodium lights in the parking lot be the first to be replaced, then replace the interior of the library in sections. It may cost $100 or more per light group but will save 40% on energy. Claire will contact the City Electric Company for an evaluation and their suggestions/bid.
Heating Unit – please refer to Claire’s report.
Landscaping – Steve’s Nursery landscaping plan and drawings were distributed. There was discussion about the options provided. This will be voted on next month.
Building – Precision Builders hasn’t completed the replacement of the roof vent due to bad weather. When it is done and if there are no leaks, Gary suggested a mold inspection be done in June.
The revised Tech Team Policy was distributed. After much discussion, Jan moved that it be approved and Holly seconded the motion. It passed. It was made clear that an employee would need to apply for a position. The position would be for one year and the tech team members would have to reapply for the position each year. Claire would review the applications and make recommendations to the Board. The Tech Team members would be sent to various training session, seminars, etc. at the expense of the library, based on the discretion of the Board. Stipends for participation were discussed. This is a pilot program that may need several revisions to be successful. Holly made a motion that each Tech Team member be paid a stipend of $1,000 for the year. Jan seconded the motion. There was no vote taken, it will be voted on in January.
Donor Plaques – Holly reported the approved list of donors was sent out and hopefully she will have a proof of the plaques in January. There was a discussion about the custom table needed for the book.
Trustee Self-Evaluations – Susan distributed these in November; they will be discussed in January.
Humidifier – The suggestion of a humidifier for the Genealogy Room was revisited. Gary suggested Claire contact the University of Illinois regarding the humidity control for the Genealogy Room.
Lenzini Seminar – last week Claire spoke with Phil about the seminar he is doing here this week; he reported that he had had a heart attack last week, so she will call him tomorrow to verify he is still coming.
Policy Manual – a bill was submitted for the initial work done on the Policy Manual. There was a brief discussion regarding the various processes that the project involved. These had not been anticipated. Mary made a motion to pay Kathi Fluck $400 for her work on the manual; Susan seconded the motion and it passed by roll call vote.
Pay Raises – a comparison of wages of bank tellers was reviewed in an effort to bring library staff up to their professional level of pay. A 3% increase is expected for all staff including the independent contractor, Mary Gorman. This will be voted on in January.
The TIF group will be meeting again; Claire will be in attendance on behalf of the library.
Mary discussed having a self-checkout station and utilizing a software similar to PC Cop. There was discussion about both issues but no action taken.
With no further business before the Board, at 8:02 p.m. Susan made a motion to adjourn; Bill seconded the motion and the meeting was adjourned.
Kathi Fluck, Scribe