805 N. Chicago Street,
Geneseo, IL 61254


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December 2015 Board Minutes


Geneseo Public Library District

Board of Trustees Meeting

December 14, 2015

The Board of Trustees of the Geneseo Public Library met in Foundation Room B at the library on Monday, December 14, 2015. Vice-President Holly McAvoy called the meeting to order at 6:32 p.m. Board members in attendance were Chris Bergren, Mary Farrell, Dave Johnson, Craig Patterson and Ray Rogers.

Employee Input Assistant Director Deb Wyffels expressed her personal thanks and also on behalf of the employees for the raises, reorganization and employee recognition being implemented by the Board.

Secretary’s Report Ray moved that the minutes from the November meeting be accepted; Craig seconded the motion and it passed unanimously by voice vote. Claire reported a donation by Margaret Klingler of $100 to be used as Claire deems fit, a donation of $1,000 by Florence Link, which will be matched by Exxon and a $2,000 donation by the Mary Ann Schuter Charitable Giving Fund through GIFT. Claire read a letter that accompanied a $10,000 donation by Richard Carlson’s family and recommended it be put in the Community Foundation of the Great River Bend.

Financial Report Jim Luikart stated that one-half of the Per Capita Grant will be received as the grant is funded half by the Federal government and half by the State. Ray made a motion that the bills be paid; Dave seconded the motion and it passed by roll call vote, all members voting "yes." Dave moved that the financial report be accepted; Ray seconded the motion and it passed by roll call vote, all members voting "yes."

Library Director’s Report Please refer to Claire’s written report.

Old Business

Approval of Holidays A list with all proposed holidays was presented to the Board; it has the same holidays as last year. Craig made a motion to accept the holidays; Chris seconded the motion and it passed by voice vote, all members voting "yes."

LED Lighting Project Dave received four estimates for the job. After a brief discussion, his recommendation was to go with VerStraete Electric of Atkinson, provided the estimate includes the use of equipment to do the job. Ray made a motion to accept the estimate by VerStraete with the provision Dave mentioned. Chris seconded the motion and it passed, all members voting "yes."

Yoga Waivers Two waivers, one from the Library and one from the instructor, were reviewed. Claire will have Phil Lenzini review them before they are accepted.

New Business

Electronic Attendance The Board must approve an Electronic Attendance Policy so Mary can attend meetings via Skype and vote; however, she cannot count to make a quorum. Claire will review this with Phil and write up a policy to be voted on next month.

New Website Deb Wyffels reported that it is nearly complete and could be up by Christmas.

Fingerprint/Background Checks on Employees This topic was not discussed, no motions/votes were made and no action was required.

Executive Session At 7:46 pm Holly moved to go into Executive Session; Chris seconded the motion and all members voted "yes." Claire and Deb left the room. No action was taken, and at 8:24 pm Ray moved to come out of Executive Session, seconded by Mary with all voting "yes."

Pay Raise Ray moved that Brant be given a 3% retroactive to July raise and Chris seconded the motion. All members voted "yes." Regular staff raises will be decided at the January meeting.

Adjournment – With no further matters before the board, at 8:31 p.m. Mary moved to adjourn; Chris seconded the motion, all agreed by voice vote. The meeting was dismissed.

Respectfully submitted,

Kathi Fluck


Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259