Geneseo Public Library District
Board of Trustees Meeting
February 15, 2010
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on February 15, 2010. President Gary ZumMallen called the meeting to order at 6:35PM with the following members present: Dr. Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy, and Gary ZumMallen. Also attending the meeting were Library Director Claire Crawford, Jeannie Brucher, and Linda Altermatt as scribe. There was a change to the Agenda with the inclusion of the ceremony for swearing in the Board’s newest member, Jeannie Brucher, who will fill the vacancy on the Board. There was also an addition of consideration of salary increases for the Library staff under New Business.
Jeannie Brucher took the oath of office as administered by Gary ZumMallen.
There was no comment from the citizens present.
President ZumMallen called the Board’s attention to the minutes of the meeting of January 4, 2010. Barbara Erdman made a motion to approve the minutes as presented. Darline Holland seconded the motion and in voice vote all present approved. It was noted that there was a change in scheduling the next regular meeting after the meeting had concluded. President ZumMallen then called the Board’s attention to the minutes of the special meeting held on January 11. Dave Johnson made a motion to approve the minutes as presented. Holly McAvoy seconded and in voice vote all present approved. There was no correspondence.
Jim Luikart presented the Financial Report to the Board. He noted that another CD has been renewed with Central Bank. The interest rate on that CD is lower than the previous arrangement. The total interest received for bank accounts not in CD’s was $1,057 for the month of January. There continues to be a question about Account # 444.3, the phone/internet billing, but both Jim Luikart and the Library Director continue to work with the phone company to come to a clear understanding of the costs and categories of service. The Auditors’ bill for $4,950 has been received and paid. Maintenance expense this month included a replaced sump pump, and the repair cost for the dumb waiter elevator to bring it up to code. After some discussion, Holly McAvoy made a motion to approve the Financial Report and Bills to be Paid as presented. Barbara Erdman seconded that motion and in roll call vote the motion was approved.
Building and Leadership Report
Gary ZumMallen opened the Building and Leadership Report with an account of the search for mortgage funding for the new building. Central Bank has agreed to act as the “clearing house” for a joint effort to provide the funds. The exact interest rate cannot be determined in advance, but it is estimated to be lower than 4%. In applying for this financial assistance, the Library will need to provide information regarding audits for the past several years and updated reports on pledges made and cash received in previous fund-raising campaigns. There is an additional problem in that the two local foundations that have pledged large sums for the new building project will disburse those funds over a period of several years, beginning once construction has begun, which leaves a financial gap that will need to be covered in some other way. The payment of the mortgage will cost an estimated $40,000 per year. The Board has begun a search for spending reductions that will enable fitting this expense within the annual budget. Because of a conflict in scheduling and a desire to have all Board members at the table when the authorization for the architectural drawings is passed, it was agreed to call a special meeting for Thursday, March 4 at 6:30 at the Library. There will be a regular meeting as scheduled on March 8 with Holly McAvoy presiding.
Dave Johnson reported that he had been in touch with Duane Smith from Farm Federal in Princeton, who didn’t realize that the Library is serving a District Library as opposed to being a municipal library when he spoke with the Board last June. The expanded tax base involved may make it possible to obtain Federal Stimulus money for the building project.
Library Director Claire Crawford presented the Librarian’s Report. She suggested that she is hopeful that the Board will consider increasing the time allotted for John Taylor to assist with the computers. Currently he has no standard schedule but works on an as-needed basis. Holly McAvoy stated that she would like Mr. Taylor to present a written proposal of the expanded services and hours that would benefit the Library. Additionally, Dr. Dyke suggested that applying for the Bill and Melinda Gates Technology Grant could result in money that would pay the Library IT for more hours and provide more computer upgrades. It is hoped that the Library may be able to set up an e-mail network in the future, saving postage costs and allowing for better connections with patrons.
Mrs. Crawford discussed upcoming program events that have been selected to bring patrons in to the Library. While these programs are quite popular, they do involve some expense. It was suggested that the Library will need to “shop for bargains” in this area.
Holly McAvoy asked for a progress report on written policies to inform the staff of standard operating procedures for the use of Library laptop computers and the PC Cop program.
Library Director Crawford presented a request that the Board approve a 3% pay increase for all current staff employees. Since the staff members who have retired have not been replaced, their hours have been shared out among the existing staff. The pay increases will fall within current budget guidelines. The salaries currently paid to staff member are based on diligent attention to assigned duties, job performance, and tenure. Mrs. Crawford said she was very pleased with the efforts of all staff members. It was suggested that the Library Director work with individual staff members to identify developmental goals for each person, identifying areas of expertise that require specialized training and encouraging them to take such training as it comes available. It was agreed that employees who seek to satisfy the needs of the Library should be rewarded. Holly McAvoy made a motion to accept the Library Director’s recommendation for a 3% pay increase for all current staff members. Barbara Erdman seconded that motion and in roll call vote the Board approved the motion.
With no further business before the Board, Jeannie Brucher made a motion to adjourn. All members present approved the motion and the meeting adjourned at 8:35. The next meeting of the Board will be a Special Meeting on March 4 at 6:30 at the Library.