Geneseo Public Library District
Board of Trustees Meeting
February 13, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in the library on Monday, February 13, 2012. President Gary ZumMallen called the meeting to order at 6:35 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen. Mary Farrell was in Arizona and participated in the meeting via Skype.
Don Beck presented the board with a CD containing his photographs of the construction of the new library. He reported that in 2002, he and fellow board member Jim Hale found a 45-star American flag in the basement of the original library building. He believed Jim gave it to Angie Snook at the Museum to see about getting it repaired. He contacted her recently and a 38-star flag on a dowel rod was brought to the library; however, it is not the flag he and Jim found. He followed up with her and it is believed that she gave the flag back to Jim Hale, who may have taken it to the VFW and the VFW may have inadvertently destroyed it. Angie is following up on this and will respond to Don, who will report back to the board.
Cathy Stone addressed the board with concerns that the materials in the History Room are neither marked with the library’s name and address nor cataloged. These items had been in the basement of the old library since it opened in 1976 because there was no room to put them out. Claire is to research the best way to mark and catalog these items. Cathy also expressed concern about the book to be published by the publishers of The Geneseo Republic. The book will contain old photographs from the Henry county area, and many of the library’s photos were scanned by Lisa Depies when she worked there a few years ago. Claire will check this out.
The Board reviewed the minutes from January 9, 2012 and Barb made a motion to accept them; Darline seconded it; and in a roll call vote, it passed.
Holly moved to pay the bills and accept the financial report. Barb seconded the motion and it passed by roll call vote.
There were some questions about the monthly report that Jim Luikart could not respond to, so Jan suggested he go back several months to clarify why some monthly ending amounts did not match with the next month’s beginning balance.
Library Director’s Report
Please refer to the written report submitted by Claire Crawford. There was discussion about item 9, and it was suggested that Claire compile a list of items that are not used in the new building. There was a suggestion that a silent auction could be held.
Claire elaborated on item 14 on her report. She is to contact Phil Linzini about the procedure for an item to leave the library collection.
Barb made a motion to purchase the two tall units of shelving referenced as item 3. Darline seconded the motion and it passed by roll call vote with one dissent.
Darline made a motion to accept Claire’s suggestion, listed as item 15. Barb seconded the motion and by a roll call vote, it passed.
An application and certification for payment from Precision Builders, Inc. for $352,299.79 was presented. This is the final payment on the new library. Alan had suggested that even though there are numerous items that need to be finished or attended to, the board could approve the payment now. The board did a walk around the building and discussed the items that need to be addressed. Darline made a motion to approve payment plus $400 escrow and title fees. Dave seconded the motion and it passed by roll call vote with one dissent. The check will not be cut until the items are completed.
Claire was directed to get quotes from Alan and Stees Construction on getting a spring-loaded shelf for the slot in the Circulation Desk.
Room rental for college classes was researched by Claire and the cost ranged from $35 to $65 per day per occurrence. There was discussion about the possible need to charge for maintenance of the room and/or the cost to pay employees to stay if a class were to run after library hours. It was concluded that the best course is to see how the summer class goes before any decisions are made.
Gary reported that the Rock Island County Regional Office of Education would like to have an event from July 16-19 in which the library is used as a base.
Dave reported that the lightning damage to the former library was considered to be a result of the City brown out. He will investigate this further.
The issue of trash collection was revisited. Dave stated that Allied Waste charges $70.13/month but Conrad would charge only $25. In order to change providers, the contract with Allied would have to be bought out by paying $331. This amount would be recouped in seven months. Darline made a motion to buy out the contract with Allied and change to Conrad. Barb seconded the motion and it passed unanimously by roll call vote.
Dave checked out the references for Mark Peterson for washing the large window to the North; all were very positive. Dave made a motion to hire Mark Peterson to clean the large window whenever it was needed. Darline seconded the motion and it passed unanimously by roll call vote. Dave added that estimates will have to be gotten for washing the other windows in the future.
It was determined that it would better serve this board if it were to meet in a separate meeting to review the items on the “wish list.” The date will be February 27, 2012 at 6:30 p.m.
Claire followed up with the school about purchasing their older iPads and was told they will be keeping them.
Claire will be applying for a grant for a Motorola Zoom from the Victor and Doris Day Foundation.
There was no new business.
With no further business before the board, Barb moved to adjourn. Darline seconded the motion and in voice vote, all approved. The meeting adjourned at 9:25 p.m.
The next regular meeting will be on Monday, March 12, 2012 at 6:30 p.m.