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Geneseo, IL 61254

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February 2013 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
February 11, 2013, 2013


The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, February 11, 2013.  President Gary ZumMallen called the meeting to order at 6:35 p.m.  Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.  
 
Citizens’ Input
No citizens were present.
 
Secretary’s Report
The Board reviewed the minutes from January 14, 2013.  Dave moved that the amended minutes be accepted; Barb seconded the motion and it passed by voice vote.
 
Correspondence read:   thank you notes from John Bean for the antique book shelf, from the Henry County Health Department for sponsoring the Super Senior Program and from the Geneseo Chamber of Commerce for donating items for the Chamber Dinner.
 
Financial Report
Darline made a motion to pay the bills and accept the financial report; Barb seconded the motion and it passed by roll call vote.
 
Jim stated that the financial audit was completed and that he was in agreement with the findings.  Board members received drafts of the audit to review.  Dave Gosse, from Carpentier, Mitchell & Goddard, gave a brief report on the audit.  He added that they had some personnel problems which contributed to the delay in getting it done and if the board chose to have his firm do the audit next year, they could put a clause in to reduce their fee by 10% for every week it is late.  The board will review the audit and vote on it next month.
 
Building Report
Bruce Bogen from Monitor Productions gave a presentation on the service his company provides. A TV monitor was set up and running the program used by the Muscatine library.  The information is updated once a month and his company provides the set up and graphics for the spots.  The program runs 15 minutes with approximately 40 15-second spots.  Two-thirds of the spots are provided by the library and the remaining third is comprised of ads Monitor Productions solicits from local businesses.  They do not allow ads for alcohol, bars, tobacco or tattoos.  A three-year agreement is the norm but they can offer us a one-year trial. They don’t accept more than two advertisers of the same type of business unless it a restaurant, because they differ considerably. The cost for a business to advertise is $300 per year.  The Library has the right to reject any advertiser.  By the 15th of each month, Claire would email them with the information on spots to be run. They set up the spots, send the program back and it is uploaded. Bruce said he could get a program of only library spots done as early as next week if the library decides to do this.
 
A ballpark figure for additional parking spaces was given by Precision Builders.  Claire will look for the drawing of the proposed parking lot that Alan did.
 
Library Director’s Report
Please refer to the written report.  Florence Link donated $1,000 to the library.  Claire would like to use this money plus the $1,000 received for genealogy use to get the oldest newspapers digitized and in the cloud with key word searches.  The cost to do all the newspapers we have would be $8,000.  Claire is to check with Phil Linzini about the legality of digitizing newspapers.  She will also contact Lisa Depies to see if The Republic would like to share the cost.  Also she’ll ask if digital versions of current copies are available.  She will contact the Illinois State Library to see if they have digitized newspapers.
 
The Christmas tree cannot be stored in the mechanical room; it is a fire hazard.  Kathi Fluck offered to store it in her basement.
 
Holly made a motion to enact an Emergency Closure Rule in which if the library must close (such as due to a winter storm) and an employee is scheduled to work during that time, the employee will be paid for that time.  Mary seconded the motion and it passed.
 
Sick time accrual was also discussed.  Claire was instructed to check with other area libraries to see what their policies are.
 
Claire reported that there are 73,536 items in the library.  A report of the most popular titles of items was circulated for the board to view.
 
The marketing, promotion and collaboration of our library was discussed with respect to the Per Capita Grant.  There was discussion about the various components of running the library—services and programs, website, board, administration and staff, operating budget, marketing strategies used and the planning of cooperative activities with other community organizations.  Jan stated that our library meets or surpasses those standards set in the marketing promotion and collaboration and Darline seconded his declaration of a job well done.
 
The quote for the children’s area display case came in from Jack Cohen of Cato Wood Works.  Darline made a motion to approve purchasing it at the cost of $1,375, delivered and installed.  Barb seconded the motion and it passed.
 
Claire received the bill from the photographer who took the photo of the Board. She also received a CD with all the photos on it and can take it to Walgreens to get a print.
 
Unfinished Business
Claire does not believe the receipt printer can be reprogrammed to delete the barcode showing the patron’s library number.  This is a privacy issue, so she will contact Rails about this.
 
New Business
There was a brief discussion about the Monitor Productions presentation.  Dave moved that the Library agree to a one-year trial using two monitors. Barb seconded the motion and it passed by voice vote with one nay vote. Claire will send the email containing the monthly updates and she will upload the programs sent from them.  Gary will review programs with Claire to determine what should be included.
 
Adjournment
With no further business before the board, Dave moved to adjourn.  Holly seconded the motion and in voice vote, all approved.  The meeting adjourned at 8:40 p.m.
 
The next regular meeting will be on Monday, March 11, 2013 at 6:30 p.m.
 
Respectfully submitted,
 
Kathleen Fluck
Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259