Geneseo Public Library District
Board of Trustees Meeting
January 19, 2009
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on January 19, 2009. President Jim Hale called the meeting to order at 6:37 with the following members present: Barbara Erdman, Jim Hale, Darline Holland, Dave Johnson, and Holly McAvoy. Jim Luikart and Gary ZumMallen were absent. Also attending the meeting were Library Director Claire Crawford, Betty Morrison, who is a candidate standing for election to the Board, and Linda Altermatt as scribe. There was one addition to the Agenda as the Board agreed to an Executive Session.
There was no comment from the citizens who were present.
Friends of the Library
The Friends of the Library no longer operates with a charter as an official organization. All money deposited in their account ($2836.72) has been turned over to the Library Building fund. Gene Eiklor continues to work with a small group of volunteers in service at the Library.
President Hale called the Board’s attention to the minutes of the meeting of December 8. Barbara Erdman made a motion to approve the minutes as presented. Holly McAvoy seconded that meeting and in voice vote all present approved. There were several pieces of correspondence for the Board’s consideration: Joleene Fleugel wrote a letter of thanks for her retirement party. John Hunt wrote a letter of thanks for the Library’s participation in the Angel Tree program for Hillcrest Home. Dathan Kerber wrote a letter of appreciation for Library Director Crawford’s presentation at a recent Kiwanis meeting. And Greg Chenoweth wrote a letter of appreciation for the use of the Hammond Room for a recent meeting of the Geneseo Ministerial Association.
The Board received a letter from Anita Maki, the Library’s recently retired bookkeeper, informing them that they need to find a replacement for Lola Helke, who has been working as bookkeeper. Due to the absence of Anita Maki, Lola Helke or Jim Luikart to answer questions about the Financial Report and the obvious confusion in the figures presented in the Report, Darline Holland made a motion to postpone approval of the Report until the next Board meeting in January. Barbara seconded that motion and in roll call vote, all Board members approved the motion. Further discussion was postponed for the Executive Session.
Building and Leadership
Jim Hale had no report to present at this time. Holly McAvoy stated that her report is pending. Further discussion was postponed for the Executive Session.
Library Director Claire Crawford reported that she had received a check for $250 from Ladders for Learning, a preschool group, for deposit in the Library Building Fund along with a note reading, “We love the Library!” In February on Lincoln’s birthday, the Library will host a historical presentation by Bob Welch in costume of the Civil War period with storytelling and songs. Holly McAvoy suggested that Mrs. Crawford alert teachers and students to the coming event. Library Director Crawford also pointed out that library patrons save money in many ways by regularly using library resources. Economic difficulties always bring an upswing in the use of the Library’s facilities. Petitions for election of Library Board members are to be filed with the Library Director between January 19 and 26. She will see that they are reported to the County Court House. The Prairie Area Library System has alerted all libraries in the area considering construction projects that the economic stimulus package from the federal government includes a possibility for funds for projects that are “shovel ready”. While details and timing are uncertain, the Board is encouraged by the possibility of financial aid. President Hale stated that letters have already been sent to Senator Durbin and Representative Foster regarding the Library’s building plan.
Barbara Erdman introduced a motion to keep the minutes of Executive Board meetings closed. David Johnson seconded that motion and in voice vote all present approved. Pay raises for staff members, with the exception of Library Director Crawford, requires action in January of each year. The recommendation by the Library Director and Mrs. Erdman as chair of the Personnel Committee was for a 3% raise for all staff. Darline Holland seconded that motion and in roll call votes all Board members present voted to approve. A performance review will be done in June when Mrs. Crawford is more familiar with the duties and abilities of the staff members. Holly McAvoy suggested that salary increases should be linked to performance.
At 7:15 Barbara Erdman made a motion to move to Executive Session for discussion of personnel and property matters. Holly McAvoy seconded that motion and in voice vote all Board members present approved. At 8:14 the Board left Executive Session and returned to regular session.
President Hale made a motion to adjourn, which was seconded by Darline Holland. In voice vote all members present approved and the meeting adjourned at 8:15. The next meeting of the Board will be in the Hammond Room of the Library at 6:30 on Monday February 9, 2009.