Geneseo Public Library District
Board of Trustees Meeting
January 4, 2010
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on January 4, 2010. President Gary ZumMallen called the meeting to order at 6:30PM with the following members present: Dr. Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy, and Gary ZumMallen. Also attending the meeting were Library Director Claire Crawford, Cathy Stone, and Linda Altermatt as scribe.
There was a change to the Agenda to accommodate John Bean’s schedule in addressing the Board. Additionally, much of the regular Financial Report was not available due to the change in the meeting date. The Board agreed to address the Financial Report on January 11 at a Special Board meeting and Leadership Meeting already scheduled. In addition, there will be a brief Executive Session for consideration of a possible replacement for Jim Hale.
Cathy Stone noted that she had some corrections to be made to the new marketing folio.
Dave Johnson raised a question regarding the source of the security system for the Library. Library Director Crawford explained that part of the equipment for fire detection is supplied through Goetz but the reporting system is operated through On-Star Security, under the auspices of the Geneseo Telephone Company. It was agreed that the system currently utilized is operating well, but the matter may be reconsidered some time next year. Also, while the elevator is working well, the state code has changed. It is necessary to replace the ID plate and make other minor corrections. Kone Elevator has been notified; they have agreed to make the necessary corrections and contact the state inspector. Barbara Erdman made a motion to accept the minutes as corrected, Darline Holland seconded that motion and in voice vote all present approved. There was no correspondence.
In Jim Luikart’s absence, Gary ZumMallen presented a bill to be paid to McClure Engineering Associates in the amount of $3925 for surveying work that was done on the building site. Dave Johnson made a motion to pay the bill as presented. Holly McAvoy seconded that and in roll call vote all Board members present approved.
Building and Leadership
Holly McAvoy and Claire Crawford displayed the new folios that have been created to share with members of the public to help disseminate information about the new library building and create interest in raising funds for the building project.
At this point in the meeting, John Bean joined the Board meeting. Mr. Bean addressed the Board regarding the possibility of pursuing an alternative method of raising funds for the building project by borrowing some of the money from local banks. He suggested that if the Board wished to explore this possibility, Gary ZumMallen should be authorized to proceed in contacting local banks to look for the best terms. There are some limitations to consider, such as the maximum term of twenty years. It will be necessary to provide the banks with budget information including a plan for repayment. Mr. Bean spoke with Phil Linzini, the library attorney, and Alan Armbrust, the library architect, in considering the change of plans. It will be essential to access additional funding within the next sixty days if construction is to begin in 2010. After some discussion, Dr. Dyke made a motion to authorize Gary ZumMallen to speak with representatives of the local banks on this possibility. That motion was seconded by Darline Holland and in roll call vote all members present approved. Barbara Erdman made a motion to authorize John Bean to begin work on an ordinance detailing the financial arrangements. Darline Holland seconded that motion and in roll call vote all members present approved the motion.
Library Director Claire Crawford presented the Librarian’s Report. She stated that Jim Luikart had presented her with the Auditor’s Report. Dave Johnson asked to review that information before recommending the Board’s approval. The Auditor’s Report was then tabled until the meeting on January 11.
Mrs. Crawford reported on the results of her inquiry regarding actual cost of copies produced by the Library. According to the company that provides and services the machines, the cost of black and white copies is actually $.10. Dave Johnson made a motion to increase the cost charged to the public to $.15 per copy. That motion was seconded by Dr. Dyke. After some discussion, in which it was noted that other businesses providing this service charged at least $.25, the Board voted. The vote was five members for the price increase with Holly McAvoy casting a dissenting vote. The actual cost of a color copy is $.45 per page. Holly McAvoy made a motion to increase the charge for color copies to $.50. That motion was seconded by Dave Johnson. In a roll call vote, all members present approved the motion. It was agreed that the increase in pricing would be effective as of February 1, 2010 and signs would be posted near each machine to alert library patrons of the price increase.
Some lap top computers owned by the Library are being used by Library patrons in the building. President ZumMallen and Holly McAvoy requested that Mrs. Crawford disseminate information sheets for the staff to insure that everyone is familiar with the rules and regulations for their use.
John Taylor is employed by the Library as the IT specialist. Currently he is working six to eight hours weekly. He has requested an increase in his hours of employment. Mrs. Crawford recommended that the Board allow her to increase Mr. Taylor’s hours. While the Board agreed that Mr. Taylor is doing a fine job and his salary rate is agreeable, they requested that Mrs. Crawford require that he submit a written proposal for the additional tasks that should be accomplished for the Library with the increase in his work hours.
Holly McAvoy will be absent in Orlando for the February Board meeting on February 15. Board president Gary ZumMallen will also be absent on February 15 due to his work schedule. In consideration of the problems this creates, the Board agreed to hold their next regular meeting on Tuesday, February 16 at 6:30. There will be a Leadership Meeting on January 11, during which the Financial Report will be presented. The next Leadership Meeting will be scheduled for Monday, February 22.
At this point in the meeting, Barbara Erdman made a motion to move to Executive Session to consider the replacement for Jim Hale on the Library Board. At 8 PM the Board entered Executive Session. At 8:35 the Board returned to regular session.
Dave Johnson made a motion to adjourn. Barbara Erdman seconded that motion. With no further business before the Board, the meeting adjourned.