Geneseo Public Library District
Board of Trustees Meeting
January 9, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in the library on Monday, January 9, 2012. President Gary ZumMallen called the meeting to order at 6:36 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen. Mary Farrell was in Arizona and participated in the meeting via Skype.
There was no one present to give input.
The Board reviewed the minutes from December 12, 2011. Dave requested the words “regarding building payments” be added to the fifth paragraph down on page 3 to clarify his motion. Darline made a motion to accept the revised minutes; Holly seconded it; and in a roll call vote, it passed.
Correspondence read: two Christmas cards from businesses, a thank you card from the staff and a letter from Lois Adamson with some historical data.
Jim Luikart noted that the $12,000 telephone bill was for the installations in the new building. Dave stated that Allied Waste is charging an additional $20 for the recycling items and thinks the actual cost of buying out of the contract with them should be pursued. It was noted that the interest off the Hosford-Hanford Trust amounts to about $0.60 per month. Gary will talk to Bill Hanford about using some of the principal. One thousand dollars was donated and designated to be used for genealogy purposes but genealogy is not set up as a separate account. Jim will rectify this so the money can be tracked as it is used for genealogical purposes. There was a question about the purchase of 52 children’s books on fashions from the 70s; more information will be obtained for the next meeting.
Darline moved that the unpaid bills be paid and Barb seconded it. Passed by roll call vote.
Dave moved that the financial report be accepted. Holly seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report submitted by Claire Crawford. She added that an audit must be submitted for the Per Capita Grant. Jim reviewed it and it was satisfactory. Darline moved that the audit be accepted by the Board; Barb seconded the motion and it passed. Claire will submit it.
Claire reported that regarding the Per Capital Grant for 2013, board members must attend one training session every three years. She is also obligated to make sure each board member receives the handout, “Taxes Used to Support Illinois Public Libraries,” which they did receive tonight.
Claire praised Susan Philhower, a patron, who has been extremely helpful with library customers that need assistance with downloading books onto their electronic devices. A listing denoting the number of downloadable books needs to be added to the circulation statistics because this is becoming very popular.
Claire stated the slot for the book drop is too low; carts from the old library block it. They are checking catalogues for new ones.
Dave reported that Blizzard Busters provided him with references that he will be checking out.
Claire checked with St. Malachy’s about the stackable chairs needed for the meeting rooms; those are only available to Catholic schools and churches, but she has ordered some samples for the board to review.
Gary stated there needs to be a policy with regard to allowing universities to use a meeting room to offer a class and whether they will be charged. Because of the library’s previous policy of not charging for this use, Black Hawk College will not be charged when they offer an English class this June. Costs charged by St. Malachy’s and the School District will be investigated for future cases and this topic will be revisited.
Brant will get the TV purchased for the library by the Friends mounted near the Circulation Desk.
Clint Rice, from the City, said our old signs were not reflective and cannot be used. He will take care of getting new ones that are compliant with City codes.
There was considerable discussion about raises for the staff. Attending to patrons is the number one priority for all employees. Currently staff are not evaluated for merit raises. Holly made a motion that all staff get a 3% cost of living raise effective today (which will be reflected in the next pay period). Darline seconded the motion and it passed by roll call vote.
Holly moved that the Personnel Committee develop a merit system of evaluating employees that includes each employee setting goals. Once in place, merit raises will be given in one year. Dave seconded the motion. On roll call vote, there were six in favor and one “no” vote; motion passed.
The staff’s “wish list” is being worked on and is to be brought to next month’s meeting.
Holly is to check on shelves that were ordered through Paragon.
There was no new business.
With no further business before the board, Barb moved to adjourn. Darline seconded the motion and in voice vote, all approved. The meeting adjourned at 8:25 p.m.
The next meeting will be on Monday, February 13, 2012 at 6:30 p.m.