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805 N. Chicago Street,
Geneseo, IL 61254

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January 2013 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
January 14, 2013


The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, January 14, 2013.  President Gary ZumMallen called the meeting to order at 6:49 p.m.  Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.  
 
Citizens’ Input
No citizens were present.
 
Secretary’s Report
The Board reviewed the minutes from December 10, 2012.  Holly moved that the amended minutes be accepted; Darline seconded the motion and it passed by voice vote.  
 
Financial Report
Holly made a motion to pay the bills and accept the financial report; Mary seconded the motion and it passed by roll call vote.
 
Building Report
Ryan from Precision Builders called; he will be here soon to fix the leak in the Children’s Room and blow insulation around the doors.  The countertop in the men’s restroom has blotches from the soap, so he will look at that. 
 
Randy Stees installed the children’s action center.  He stated the cost of the “grab bars” would be $800.  Clint Rice said they must be 33-36” from the top.  The bars will match those in the handicap restroom.  Darline made a motion that the bars be purchased and installed; Barb seconded the motion and it passed by roll call vote.
 
Chris Thompson found “Carnegie Library bookshelves” similar to what he has made on Ebay.  He can make a multi-level shelf just like the one pictured.  Holly made a motion to authorize Chris to make a multi-level bookshelf provided it is sturdy enough to use for new books.  Dave seconded the motion and it passed by roll call vote.  Single bookshelves made by Chris were given to John Bean, the Geneseo Foundation, Central Bank and Geneseo Communications.  One will be given to the Geneseo Museum. 
 
Monitor Productions from Wyanet provides 2 televisions and a computer to promote library programs with 1/3 of the information provided as advertizing they solicit all at no cost to the library.  The Colona and Muscatine libraries have this system and are very happy with it.  The director of the Muscatine Library wrote a letter of recommendation for Monitor.  One monitor would be installed near the check out desk and one would sit on a stand above the large print materials. Some board members worried about a second television on a stand.  Claire will get more information about this system and find out if there are restrictions about who advertizes, if they’d agree to just one monitor, how long is the contract, etc.
 
Mary pointed out that ice forms on the North sidewalk.  This will most likely be addressed this spring when the parking addition is explored.
 
Library Director’s Report
Please refer to the written report.  Claire told the board about Royal Neighbors: if ten people each pay $14.95 to join, Royal Neighbors will fund up to $600 for four events such as programs for reading, crafts or a petting zoo.  The Aledo library has done this and it has worked well.  Claire will get more information on it.
 
Claire received a $500 donation from Arnold F. Schmid and she will send a thank you note.
 
Kathy Stone has conducted genealogy classes here for free for the last two years.  Claire wondered if there is any way to compensate her for this.  She will check with Phil Linzini on specifics.
 
The reader/printers are not here yet, but the one the older people like was reprogrammed and is a hit. It prints on the larger paper that costs 25 cents a page. Can she continue to charge them the 15-cent rate?  After some discussion, Jan moved to reduce the charge for the larger paper from 25 cents each to 15 cents for this use.  Darlene seconded the motion and it passed by roll call vote.
 
Claire nominated the library for the beautification award that is presented by the Chamber.
 
It is necessary to include in the agenda that is posted before a board meeting if we are going to vote on a money issue involving $20,000 or more.
 
Per Capita Grant Requirements:  Jan moved to set the non-resident fee at $100.  Mary seconded the motion and it passed by roll call vote.  Jan made a motion to keep executive session minutes sealed for six months.  Barb seconded the motion and it passed by voice vote.  Programming was discussed.  Jan recognized the excellence of the library’s programming during the last 12 months and anticipates the same for the next 12 months.  Darline seconded his statement and the board was in total agreement.
 
Claire presented documents by those taxpayers who requested re-assessment of their taxes.
 
The staff wanted to know about bad weather/blizzard pay and whether they would be paid if the library is closed due to bad weather on a day they are scheduled to work or if they could use sick time.  There was a discussion about this and it was suggested that the Personnel Committee work on this issue and bring its recommendation to the Board.  Claire will gather information.
 
Unfinished Business
Holly made a motion to give all employees a 3% raise effective January 1, 2013.  There was discussion as to how this would affect IMRF retired employees.  Jan seconded the motion and it passed by roll call vote.  Dave made a motion to give the custodian a 3% raise effective January 1, 2013.  Barb seconded the motion and it passed by roll call vote.
 
New Business
Dave brought to the attention of the board that the current accounting firm has been problematic about getting the auditing done in a timely manner.  Claire spoke with Don Moorehead, who is with a firm in Davenport that does non-profit audits for all the schools and YMCAs.  She is to get some figures from him.
 
Jan had a change in wording for the Personnel Policy, which was discussed last month.
 
Mary pointed out that the receipt that is printed out when a book is taken out includes that patron’s bar code, which can be looked up on line.  This is an invasion of privacy.  Claire will check with Brant to see if the printer can be reprogrammed not to print the bar code.
 
Adjournment
With no further business before the board, Darline moved to adjourn.  Mary seconded the motion and in voice vote, all approved.  The meeting adjourned at 8:31 p.m.
 
The next regular meeting will be on Monday, February 11, 2013 at 6:30 p.m.
 
Respectfully submitted,
 
Kathleen Fluck
Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259