Geneseo Public Library District
Board of Trustees Meeting
January 13, 2014
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, January 13, 2014. President Gary ZumMallen called the meeting to order at 6:35 p.m. Board members in attendance were Jan Dyke, Dave Johnson, Holly McAvoy, Bill Menendez and Susan Philhower.
No citizens were present.
A minor correction was reported by Kathi Fluck. Dave made a motion that the amended minutes from December 9, 2013 be accepted; Holly seconded the motion and it passed by voice vote.
Dave moved to accept the Financial Report. Bill seconded the motion and it passed unanimously by roll call vote. Bill made a motion to pay the bills and Jan seconded the motion. This passed unanimously by roll call vote.
Library Director’s Report
Please refer to the written report.
Claire displayed a photo of the Special Education students that come to the library and work with Susan. She got a $500 grant to get them each a book.
A grant of $7,000 was awarded from the Community Foundation of Great River Bend to help pay for digital archiving. They awarded us $3,500 to purchase equipment (overhead projector) in 2012 and $5,000 towards the new library in 2011.
Overdrive costs $3,000 a year plus $1,000 for additional titles. Baker & Taylor costs $1200 per year but it does not offer as many titles; however it should improve. We currently have about 500 eBook users per month. Susan made a motion that we keep both systems for one year. Holly seconded the motion and it passed unanimously by roll call vote.
Hometown Plumbing is coming tomorrow. They are bringing an engineer to fix the problem with the heat. During the extremely cold days the pipes froze and Brant had to use a torch in order to get heat. Hometown came out and thought they had fixed the problem, but it continued.
The Handicap-Accessible door button outside is not working. Alan Armbrust has been contacted.
A handout on how our library is marketed was distributed to board members in compliance with Chapter 10 of Serving Our Public 2.0 Standards for Illinois Public Libraries. A survey that patrons are encouraged to complete was also given out.
Staff member Sarah Alexander was present and told the board that because webinar training has become so prevalent, a large TV in the Central Bank Room would enable more employees to take part in webinars. Claire added that several businesses have inquired as to whether we have video conferencing capabilities.
Sarah also presented statistical reports that had been requested by board members. The reports included the top 100 popular titles requested, hourly circulation by day of the week, items checked out, holds filled, monthly analytics, patron trends and many others. She stated that she can run various reports but needs to know exactly what kind of data the board is looking for. She provided numbers on the attendance for each hour the library has been open on Friday nights and it does not look well received. There was discussion as to whether the library should revise the hours, but since it is a trial period, it will continue until its expected ending date of January 31. At that time a decision will be made after reviewing all the data. Susan reminded the board that such figures need to be reviewed monthly, so Sarah will continue to prepare the reports. Holly asked for more user-friendly format, such as percentages or bar graphs rather than raw data and also if it could be sent electronically rather than in paper format. It was also reported that there are 5,000 hits a month on our website. Claire added that our total circulation has doubled from when we were in the old building and programming has tripled.
RAILS has two check out periods for materials: one week or three weeks, depending upon the materials.
Chris Thompson has made more of the antique bookshelves to be sold. He has also created a 5-tier bookcase that Claire has seen and reports it is fantastic. Chris looked up similar bookcases in eBay that sell for $2800. One will be put in the Central Room.
Our library has been approved to be one of three area libraries which will host WQPT’s presentation of “Peg and Cat” from June 17-19
Old Business A report from the Finance Committee’s meeting was distributed regarding raises. It was the committee’s suggestion that eleven staff members plus one contractual worker receive 3% salary increases. Staff has been evaluated and the evaluations are on record. Dave made a motion to accept the recommendation of the Finance Committee to award 3% salary increases to the following staff members: Sarah Alexander, Kim Bollinger, Susan Bos, Kari Jost, Donna Murray, Mary Jayne Nash, Barbara Sigwalt, Debra Wyffels, Connor Cushman, Nancy Lund, Mary Thompson, Brant Betcher and contractor Mary Gorman. Bill seconded the motion and it passed unanimously by roll call vote.
The crooked beam that was reported last month will be fixed by Fine Line on Saturday.
A report on the roofing problems was distributed. Alarm Armbrust’s finding was that it was the responsibility of Precision Builders. This information was shared with Attorney John Bean. Nothing can be done until spring.
Insurance auditors wanted our numbers and Gary signed the statement for them.
The weather, fire, flood and safety policies were discussed in great detail and several changes were made. Claire will provide revised policies for next month’s meeting. Claire is to get an evacuation map for each room of the library to be put in a prominent place in that room. She will have regularly scheduled fire drills.
Susan reviewed the facilities section of the policy manual. She noted that the emergency procedures sheet prepared by the University of Virginia was a good one-page reference.
RAILS will soon be conducting a safety presentation here.
Susan recommended inserting the documents worked on tonight regarding safety policies, keeping the two pages of policies relating to facility standards and change place holder documents.
Last month copies of the audit were given to board members for review. Susan moved that because there were no concerns or significant issues, it should be approved. Bill seconded the motion and it passed unanimously by roll call vote. It should be noted that the audit was on time this year, as promised, after last year’s delay in getting it done in a timely manner.
New Business As a result of the $20,000 grant from the Keppy Foundation that stipulates it is to be used for technology, a motion to purchase 11 new computers rather than the originally-planned 9, a 55” flat screen TV and routers was made by Susan. Dave seconded the motion and it passed unanimous by roll call vote. The cost is not to exceed $12,500. Signs indicating that the computers were made possible by the Keppys will be erected, and it should be noted that the purchase of two more computers than originally planned was able to be done because of the additional funds provided by this gift.
Claire received a map of the boundaries of the Geneseo Public Library District from the Henry County Courthouse.
Adjournment With no further business before the board, Susan moved to adjourn. Dave seconded the motion and in voice vote, all approved. The meeting adjourned at 9:18 p.m.
Kathi Fluck, Scribe