Geneseo Public Library District
Board of Trustees Meeting
January 12, 2015
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, January 12, 2015. President Gary ZumMallen called the meeting to order at 7:31 p.m. Board members in attendance were Dave Johnson, Bill Menendez and Susan Philhower. Mary Farrell attended the meeting via Skype.
No citizens were present.
Susan moved that the minutes from the December meeting be accepted; Bill seconded the motion and it passed by voice vote.
Susan made a motion that the December bills plus the Staples bill for $132.51, which had just come in and if not paid would incur a late fee, be paid; Bill seconded the motion and it passed by roll call vote. Bill moved that the financial report for December be accepted; Dave seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report. Regarding the LED lights, Dave advised Claire that there are several shades of white LED lights (“cool”, etc.). Claire will contact Johnson Controls about the proposed Humidiclean Humidifier: if it is installed, will we also need to install a water softener?
A motion to provide $1,000 stipends per year to each Technology Team member was made and seconded last month. Bill made a motion to take the motion off the table, Dave seconded the motion. Bill moved that the stipend be accepted as stated. Dave seconded the motion and by roll call vote, the stipend amount passed.
Audit – Jim Luikart said the audit report is done.
Candidates for Spring Election – Claire reported that there were two candidates, Christine Bergren and Ray Rogers.
Phil Lenzini Recommendations – Claire provided notes from Phil’s presentation here in December.
Tax Levy (Safety) – this was included in Claire’s notes from Phil’s presentation.
Donor Plaque – Holly sent the updated list of names for the donor plaques to Claire. She and Sarah verified the spelling of the names. The plaques are now being manufactured. The table to hold the Book of Donors that was to be positioned beneath the metal Book of Donors on the wall is not going to fit in that space; there is not enough room for a wheelchair to get past, so it will be placed where there is room.
The Finance Committee recommended that all staff members plus the custodian be awarded a 3% raise that should take effect with the first pay period of 2015. Dave made a motion that the raise be granted as suggested; Bill seconded the motion and it passed by roll call vote.
GIFT – The GIFT Foundation’s list of contact people for the library needed to be updated. Susan moved that Claire and Dave be the two contacts; Bill seconded the motion and it passed by roll call vote.
February Board Meeting – it was suggested that Phil Lenzini be invited to talk at next month’s board meeting on February 9. Bill made a motion to invite Phil; Susan seconded the motion and it passed. John Bean will also be invited to attend. Board members are to prepare questions for Phil.
New Rules for 2015 –Phil reported to Claire that the budget only needs to be published once a year.
Tech Team Applications – four applications have been received.
Non-Resident Fee – Susan made a motion that the Non-Resident Fee be $50; Bill seconded the motion and it passed.
Per Capita Requirements – FY2016 & 2017 IL Public Library Per Capita Requirements were reviewed and discussed. Claire reported that all the requirements for 2016 are met. Susan made a motion confirming that in accordance with our Technology Policy, the technology standards for Per Capita Grants have been met. Dave seconded the motion and it passed.
Sealing Minutes – Dave made a motion to seal the Executive Session minutes from the last six months; Bill seconded the motion. The motion passed with one opposed.
IMRF Longterm Care – Claire advised the Board that this type of insurance is now available to our staff at their expense.
E-Mail Addresses for Board Members – It was agreed that per Phil’s suggestions, each board member will set up a separate email address to be posted on our website so patrons are able to contact them.
Book Sale – The Christmas Book Sale realized $301.
Rock River Electric – The heated gutter/downspouts have not solved the icing problem over the doorway. Gary spoke with Rock River Electric. The work that was done did not include putting heated loops up on the roof. If this work is not done, the problem will remain. Their bid to add the loops is $2,230. Susan moved to accept the bid of $2,230 for Rock River Electric to install the heated loops on the roof. Bill seconded the motion and it passed by roll call vote.
Trustee Self-Evaluations – Gary asked that each Trustee give feedback on the chairman in addition to completing the evaluations and listing one strength and one weakness. These will be discussed in the March meeting.
With no further business before the Board, at 8:40 p.m. Susan made a motion to adjourn; Bill seconded the motion and the meeting was adjourned.