309-944-6452

805 N. Chicago Street,
Geneseo, IL 61254

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January 2016 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting

January 11, 2016

The Board of Trustees of the Geneseo Public Library District met in Foundation Room B at the library on Monday, January 11, 2016.  President Bill Menendez called the meeting to order at 6:32 p.m. Board members in attendance were Chris Bergren, Holly McAvoy, Craig Patterson and Ray Rogers.  Those absent were:  Mary Farrell and Dave Johnson.  It should be noted that Mary Farrell attempted to take part in the meeting via Skype because she is out of town, but no connection with both audio and video could be made.

At 6:33 p.m., Chris moved to go into Executive Session; Ray seconded the motion and all voted “yes” to do so.  Claire and Deb left the room.

No action was taken in Executive Session, and at 6:45 p.m., Ray moved to go back into regular session; Chris seconded the motion and all voted “yes” to do so.  Claire and Deb returned to the meeting.

Citizen’s Input   No citizens were present

Secretary’s Report   Ray moved that the minutes from the December meeting be accepted; Craig seconded the motion and it passed unanimously by voice vote.  Thank you notes from the following people were read:  Linda VanDerLeest and Mike Haugse for the biology and geometry books on tape donated to the school, the Smit Family was grateful for the amazing library and staff; Claire and the staff thanked the Trustees for their dinner at The Cellar; Chris Thompson, the certified laughter leader, thanked Claire and the library for the opportunity to present the first session of Laughter @ Library.

Financial Report    Chris made a motion that the bills be paid; Ray seconded the motion and it passed by roll call vote, all members voting “yes.”  Holly moved that the financial report be accepted; Craig seconded the motion and it passed by roll call vote, all members voting “yes.”  Ray moved the the audit report be accepted; Craig seconded the motion and it passed by roll call vote, all members present voting “yes.” Bill congratulated Claire on the good audit report.

Library Director’s Report   Please refer to Claire’s written report. 
 

Old Business

Fingerprinting/Background Checks   No action was taken; Claire will check with other libraries on this topic.

Electronic Attendance   The current policy allows for electronic attendance but the member is not allowed to vote; no action was taken.

Technology Team  Ray made a motion to dissolve this team, Chris seconded the motion, and all present voted “yes” by roll call vote.

Staff Raises  Chris moved to give Kim Johnson a raise due to the additional job she has taken on, Ray seconded the motion and all present voted “yes” by roll call vote.  Ray made a motion that the staff get a 6% pay increase as of January 1, 2016.  Holly seconded the motion and it passed by roll call vote:  Holly, Bill, and Ray voting “yes,” and Chris and Craig voting “no.”

Yoga Waivers  Craig moved to accept the revised yoga waiver with additional wording from Phil Lenzini, Ray seconded the motion and it passed:  Chris, Bill, Craig and Ray voting “yes,” and Holly voted “no.”

Transfer of Carlson Money to GIFT   Chris made a motion to have this money transferred to GIFT in order to earn more interest on it and Ray seconded the motion.  All in attendance voted “yes” by voice vote.
 

New Business

Non-Resident Fee   The State formula requires that within 1% of the previous amount for a non-resident fee be added, changing the non-resident fee to $101.02.  Ray moved that this be accepted, Chris seconded the motion and all members present voted “yes” by voice vote.

Per Capita Standards   The focus has been on Chapter 6 (Access).  Claire stated that our library is in compliance with all standards.  Ray moved to adopt Chapter 6 (Access), Chris seconded the motion and it passed by voice vote, all members voting “yes.”

Amend Policy   The wording for the Personnel Policy regarding PTO does not align with IMRF standards.  Ray made a motion that the policy be amended and that the policy revert to using the terms “sick leave” and “vacation pay” versus “PTO.” Employees are allowed to accumulate their sick leave to one year, in compliance with the IMRF guidelines.  Employees must use carried over vacation time within six months of their anniversary date. Holly seconded the motion and it passed by roll call vote unanimously.

Adjournment – With no further matters before the board, at 8:52 p.m. Ray moved to adjourn; Chris seconded the motion, all agreed by voice vote.  The meeting was dismissed.

Respectfully submitted,
Kathi Fluck

Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259