Geneseo Public Library District
Board of Trustees Meeting
July 12, 2010
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on July 12, 2010. President Gary ZumMallen called the meeting to order at 6:33 PM with the following members present: Jeanne Brucher, Dr. Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy, and Gary ZumMallen. Also attending the meeting were Library Director Claire Crawford, Alan Armbrust – library architect, Jim Luikart, Mr. Richard Kintigh, and Deb Wyffels as scribe. There were no additions to the Agenda.
There was no comment from the citizens who were present.
No report was available as Linda Altermatt was ill. There was one piece of correspondence: a thank you note from Girl Scout Daisy Troop #8655.
David Johnson reported to the board about the withdrawal fees that would be charged for the library’s current CD holdings. Jim Luikart presented the financial report and bill to be paid for the previous month. $262,000 was received as the tax levy payment to the library. The Tentative Budget for 2011 was ready for review by the board and is to be published in Friday’s edition of the Geneseo Republic.
Mr. ZumMallen asked why workman’s comp was over budget. Mrs. McAvoy asked about the charge for $2100 for downloadable books. Mrs. Crawford explained that she had purchased a plan for 600 titles of downloadable books for patrons starting August 1, 2010. Mr. Luikart would like to transfer reserve funds over into the building fund next month.
Darline Holland made a motion to accept the Financial Report and Bills to be Paid as presented. Barbara Erdman seconded that motion and in roll call vote, all present approved the motion.
Discussion ensued about the Tentative Budget and Appropriations. Mr. Luikart estimated the yearly payment for a $500,000 loan would be $47,000.
David Johnson made a motion to accept the Tentative Budget as presented. Holly McAvoy seconded that motion and in a roll call vote, all present approved the motion.
Building and Leadership
Alan Armbrust, the architect presented the board with interior drawings of the proposed new library. He had samples of the ceiling tiles, carpet tiles, wood grains and siding for the board to review. Mr. Armbrust asked the board for guidance in selecting interior colors and carpet designs either by the board or to set up a committee for interior color selections. He requested a decision for interior carpet colors and a general family of color schemes to be determined within the next 90 days. Dr. Dyke suggested a combination of board members, staff members and citizens. Gary ZumMallen suggested one board member, one staff member and one citizen. Mr. Armbrust stated that the board should decide the exterior siding and shingle color and to make that decision as soon as possible so it can be opened for bids.
Mr. Kintigh asked Mr. Armbrust about the circulation in the library ceiling. Alan showed a cross section view of the ceiling and the circulation flow in response. Mr. Kintigh then asked about the site grading and elevation of the building. He stated that if was done correctly now then it would save significant expense in the future for building expansion. Much discussion was given on the elevation, grading surrounding the building, the retention pond and the parking lot development.
Library Director Crawford reported that the On Guard security System was activated numerous times this month due to power outages. She suggested that the system be activated after the power was off for 24 hours. Right now it is activated as soon as the power goes off. Mr. ZumMallen requested it be changed to activate 8 hours after a power outage before On Guard notifies the library, the fire department and police station.
Mrs. Crawford has found names of two appraisers who are MAI certified to appraise the present library for sale. Holly McAvoy asked Mrs.Crawford to provide three appraisers for consideration.
Board members were reminded to show up at 4:30 pm as volunteers for the Pork Chop Dinner and Choral Concert at the Middle School. Proceeds from the concert will benefit the library building fund, The Geneseo Chapter of the Humane Society and the summer Choral Choir.
A motion by Jeanne Brucher and seconded by Dr. Dyke for accepting a bid of $5000 dollars from the auditor for next year’s audit was made. It is $50 higher than last year. The motion was approved by all in a roll call vote.
A special informational meeting for local contractor was scheduled for Thursday, July 22, 2010.
The meeting adjourned at 9:00 PM. The next regularly scheduled meeting of the Library Board will be Monday, August 9, 2010 at 6:30 in the Hammond Room of the Library.