Geneseo Public Library District
Board of Trustees Meeting
July 9, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, July 9, 2012. President Gary ZumMallen called the meeting to order at 6:33 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.
No citizens were present.
The Board reviewed the minutes from June 11, 2012 and there was one minor correction. Holly moved that the amended minutes be accepted; Mary seconded the motion and it passed by voice vote.
Darline made a motion to pay the bills and accept the financial report; Dave seconded the motion and it passed by roll call vote.
A letter from Missman, Inc. and the City stated that the area along the slopes and bottom of the retention basin is inadequate. The company that did the work, Landscape Solutions, has not completely gone out of business; they are still operating in Galesburg and have said they will re-seed in the fall. Gary suggested a letter be sent to them stating that a tree needs to be replaced and verifying they will re-seed. A copy of the Missman letter should also be sent to them and Precision Builders. A copy of the library’s letter to Landscape Solutions should be sent to Missman, Inc. and the City. There was discussion about the unsightliness of the area that is supposed to be prairie grass and the area around the retention pond; it was decided that these areas should be mowed until they are addressed in the fall.
Steve’s Nursery was the lowest bidder for the slope regrade, sod replacement and moving the two trees; however, the bid lacked specific details of the services it would provide. Claire will contact Steve’s Nursery and ask for a detailed bid plus she will tell him where to plant the trees. Darline made a motion that the bid from Steve’s Nursery be accepted upon receipt of a satisfactory, itemized quote. Holly seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report. The outdoor benches, trash receptacle and planters have arrived. Stees Construction is assembling the benches and will anchor them where the Board indicates. Barb Link, from the Henry County Courthouse, will send packets for those trustees who are up for re-election: Holly, Darline and Barb. Darline and Barb stated they will not run again. Packets for candidates go out in September, and there is a deadline for the petitions. Claire reported that there have been lots of problems with the software PC Cop. Brant is going to look for another one; our subscription runs out in the fall. BookPage has been well received and Claire has ordered a year’s subscription which will include a stand to display them. She asked if there were any board members who had not done the Certificate of Completion from the Office of the Attorney General, State of Illinois. Gary questioned the totals on the Librarian’s Report for books circulated for 2010 and 2011; Claire will check on these.
Holly made a motion that the library employ Dave Gussy to audit the minutes and that Gary and Darline sign a letter stating that the minutes for the 2011-2012 fiscal year are audited and posted online; also that the minutes from Executive Sessions are sealed. Mary seconded the motion and it passed by voice vote.
Koala Child Protection Seats for the restrooms were discussed. Permission to purchase one for each restroom was given to Claire. The cost is approximately $79.95 plus shipping.
Mayor Linda VanDerLeest contacted Claire about the Main Street Program and also asked that the trustees support the City in its pursuit for a turn lane on IL Route 82 for a new subdivision, which would be advantageous to the City. An example of a support letter was provided and Claire will prepare seven copies for the next meeting for the trustees to sign.
Jan asked that the following statement be included in the minutes regarding the new handout at the library called BookPage: “BookPage is a selection guide for new books. Our editors evaluate and select for review the best books published each month in a variety of categories. Only books we highly recommend are featured. BookPage is editorially independent and never accepts payment for editorial coverage.”
With no further business before the board, Barb moved to adjourn. Darline seconded the motion and in voice vote, all approved. The meeting adjourned at 8:25 p.m.
The next regular meeting will be on Monday, August 13, 2012 at 6:30 p.m.