Geneseo Public Library District
Board of Trustees Meeting
July 8, 2013
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, July 8, 2013. President Gary ZumMallen called the meeting to order at 6:30 p.m. Board members in attendance were Jan Dyke, Mary Farrell, Dave Johnson, Susan Philhower and Gary ZumMallen.
Susan made a motion to accept the June 19, 2013 minutes; Mary seconded the motion and it passed.
Jim Luikart reviewed yearend figures. Regarding the monies received right before the end of the fiscal year, he was told by Phil Lenzini to check with an accountant. The accountant said the Per Capital Grant (which normally comes in after the beginning of our new fiscal year) for $15,000 was allowed to be deferred. The other monies cannot be deferred, so they were deposited into the Building Account until it was determined how they will be used.
A financial budget meeting was held on June 27th but there was not a quorum, another is scheduled for July 11 at 9 a.m. in Jim’s office. The proposed budget will then be presented at the August Board Meeting.
Susan made a motion to accept the financial report; Dave seconded the motion and it passed by roll call vote. Susan moved to pay the bills; Jan seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report. Claire reported that she had received several calls from a potential donor for the statues. The monies received could pay for the statues, depending upon the amount donated. She will keep the Board apprised.
Regarding replacing PC Cop, Claire advised that due to a RAILS discount, PC Reservations, a similar program, can be purchased for a total cost of $2,038.30. PC Cop cost $5,000. After a brief discussion about this software, Mary made a motion to purchase PC Reservations for the eight computers to use in a trial program and Susan seconded the motion; it passed.
Claire’s health insurance has risen substantially since she was hired five years ago. The Personnel Committee with deal with this issue.
Brant noted that the furnace will need some work and Johnson Controls offered a $750 rebate if a contract was signed now. Jan moved that the contract with Johnson Controls be signed. Susan seconded the motion and it passed by roll call vote.
Claire made a suggestion on finding a replacement for Brant. Susan again requested a job description for his position in order to help them find a qualified replacement. Physical requirements, such as having to crawl under desks, lift heavy computers, etc. need to be specific to be able to place an ad for the position. Claire will work on that. Regarding the technology work, it was suggested that Claire contact the small local libraries to see who they use and if it is on an “as needed” basis. Casey Kelly works for RAILS and charges $65/hour plus mileage, but cannot come out immediately. Fees for contracted work from IT groups were $100/hour. IDC quoted $75/hour.
An insurance adjuster came and spoke with Claire regarding the incident in which a patron tripped on the curb in the parking lot. She said the Library is in compliance with the law; however, if we wanted to take additional precautionary measures, a white, yellow or red stripe could be painted on the curb to distinguish it from the sidewalk. This issue will be revisited when the proposed parking lot is ready to be painted. Claire was asked to document her actions regarding the occurrence and the insurance adjuster’s comments.
Claire will attend a workshop entitled “On the Front Lines” in Springfield, which is presented by the State Library. She is also working on a digital grant.
Over 400 people were at the Library for the WQPT Daniel the Tiger event.
Claire will provide a list of the workshops she’s attended for the Personnel Committee’s meeting on July 24th.
Permission for Mr. Betcher to remove the dead trees on the property was given.
Claire reported that there was a need for the Board to create a safety policy for when severe weather, such as tornadoes, occurs. The Personnel Committee will prepare a written policy with instructions for such conditions.
Dave questioned when the last time the by-laws were reviewed; it will be put on next month’s agenda.
Gary will give Susan the talking points on the proposed parking lot as soon as his computer is back up and running.
Mary pointed out that there should be more patron-friendly parking places; the staff park close to the door and sometimes take up to six spaces. They should park at the north end of the lot so patrons can get closer access. Gary pointed added that because of the size of the proposed parking lot, four more handicap parking spots are required. This could be accomplished by moving the bike rack and moving the employee parking as suggested by Mary.
The bonding of officers was deferred to next year’s business, Dave reported.
Susan requested the annual calendar.
The question of how old a child must be to be left unattended in the library arose. Our current policy is 11 years and older. Illinois law says 14 years and older. There was discussion about whether there were problems with children not accompanied by adults in the library. It was agreed that it is the responsibility of the library staff to ask any unruly child to stop the bad behavior, sit down, etc. and/or speak with the family about this.
Claire was asked to put an ad in the paper for bids on the proposed parking lot addition. Bids will be opened on August 2, 2013 at 4 p.m.
Mary requested that board materials be double-sided in an effort to save trees. The financial reports can remain single sided.
With no further business before the board, Susan moved to adjourn. Mary seconded the motion and in voice vote, all approved. The meeting adjourned at 8:20 p.m.
The next regular meeting will be on Monday, August 12, 2013 at 6:30 p.m.
Kathi Fluck, Scribe