Geneseo Public Library District
Board of Trustees Meeting
March 9, 2009
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on March 9, 2009. In the absence of President Jim Hale due to illness, Vice-President Barbara Erdman called the meeting to order at 6:33 with the following members present: Barbara Erdman, Darline Holland, Dave Johnson, Jim Luikart, and Gary ZumMallen. Holly McAvoy arrived a few minutes late. Also attending the meeting were Library Director Claire Crawford, Lisa Depies representing the Geneseo Republic, and Linda Altermatt as scribe. There were no changes to the agenda.
Lisa Depies stated that she would be available to take a photograph for publication for any member of the Board who is a candidate in the coming election.
The Board considered the minutes of the meeting of February 9. Darline Holland made a motion to accept the minutes as presented. Gary ZumMallen seconded that motion and in voice vote all present approved the motion. There were several pieces of correspondence: the Board received a thank-you note from Helping Hands, a diabetes awareness group, for making a meeting room available; the Geneseo Youth Ministers expressed their appreciation for a donation to their efforts in suicide prevention; and the Chamber of Commerce thanked the Library for donations to their silent auction and dinner. Additionally, the Geneseo Lions Club had presented the Library with a check for $500 to purchase large print books, and the Board listened to the thank you note written to the Lions.
Jim Luikart presented the Financial Report to the Library Board. There was a question raised regarding an expense' of $200 debited to Account #434.00 Public Relations. Library Director Crawford stated that was payment to Bob Welch for his historic presentation for Lincoln's birthday, an event that was very well attended by the public. Also, the Library continues to pay for internet connections through Mediacom, rather than Geneseo Telephone. Library Director Crawford explained that the transition has taken longer than expected because of the high level of specifications for the router, which has to be obtained through PALS. The connection will be completed on a Sunday so-as to avoid interrupting communications. After some discussion, Gary ZumMallen made a motion to pay the monthly bills and approve the financial report as presented. That motion was seconded by Dave Johnson and in roll call vote all members present approved the motion.
Regarding the cost of the membership in the Chamber of Commerce, Library Director Crawford said she made an appeal to reduce the annual membership rate charged to the Library but that does not seem to be possible. Darline Holland made a motion that the Board pay the fee of $260; Dave Johnson seconded that motion. It was agreed that the Chamber of Commerce membership is good for public relations and for the promotion of Library events. A roll call vote was called and all members present approved the motion.
The Library has received the annual Per Capital Grant money in the amount of $ 15,000, which will be used for the purchase of software, recorded books, and DVD's.
Building and Leadership
Due to Jim Hale's illness, Mrs. Crawford presented information regarding the Building Committee. There are a series of decisions that need to be made by the Board before Alan Armbrust, the Library's architect, meets with the Board on Saturday, March 28 from 9-12: Where will the Library face? Where should the entry road be located? How many windows and what kind of windows would the Board prefer? Where should the mechanics be located? Where will the parking lot be? And what kind of landscaping does the Board envision? Gary ZumMallen asked if anyone knew just how much flexibility the Board would be granted by the City when the Library seeks final approval for the building plan. The original specifications from the City were extremely restrictive on nearly all the points noted. Barbara Erdman stated that she preferred to talk with President Hale to set a date for that meeting. Hopefully, Mr. Hale will be well enough to meet with the Board for consideration of all these concepts before March 28.
Library Director Claire Crawford advised the Board there was a small roof leak in the staff area that will require a patch repair.
There will be a First Aid class at the Library on Saturday, March 30. Several staff members asked if they could take the First Aid class with the Library covering the cost of the training. Holly McAvoy raised a question of liability if there was a problem with first aid rendered by a Library staff member. Gary ZumMallen made a motion that the Library would cover the cost of first aid training for up to four staff members, providing there was no liability hazard. Darline Holland seconded that motion and in roll call vote all Board members present approved.
Mrs. Crawford discussed some of the working partnerships that have developed between the Library and Ladders for Learning, the Geneseo Historical Society, and Big Brothers and Big Sisters. Overall, a spirit of cooperation and interrelationships exists that should improvecommunity relations with the Library.
The Board looked at the Holiday schedule for the Library for 2009. Some patrons have requested that the Library stay open more days; specifically, some people were unhappy with closing the Library on school snow or cold days. Others felt that the need for children to use computers to complete schoolwork necessitates more access to the Library. Approval of the Holiday schedule was tabled until the next regular Board meeting.
Library Director Crawford recommended that the Library proceed with a plan to outsource the bookkeeping for the Library. After inquiring of PALS, she was informed that of the 387 libraries that are members of PALS, fully half outsource their bookkeeping work. Holly McAvoy has developed a spread sheet with estimated time to complete specific duties. That ''job description" will be distributed to four firms by March 24, requesting bids for the job. The Library would then sign a one-year contract with one of those firms.
With no further business before the Board, Gary ZumMallen made a motion to adjourn the meeting at 7:45 PM. The Library Board will meet with Alan Armbrust on Saturday, March28 at 9AM. The next regularly scheduled meeting of the Library Board will be on Monday, April 13 at 6:30PM in the Hammond Room.