Geneseo Public Library District
Board of Trustees Meeting
March 12, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in the library on Monday, March 12, 2012. President Gary ZumMallen called the meeting to order at 6:32 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen. Mary Farrell was in Arizona and participated in the meeting via Skype.
Cathy Stone was present but had no issues to put before the Board.
The Board reviewed the minutes from February 13, 2012 and there were two minor changes. Barb made a motion to accept the revised minutes; Darline seconded it; and in a voice vote, it passed.
A list of additional bills to pay was distributed for review. Regarding the questions Mary had about the discrepancies of month-to-date figures and year-to-date figures, Jim stated that each report stands on its own. Jim and Mary will meet next month so he can explain the report in more detail to Mary. She will also meet with the Finance Committee regarding what she feels should be the creation of a separate account for the $1,000 donation for genealogy research. Darline moved to pay the bills and accept the financial report. Holly seconded the motion and it passed by roll call vote.
At 7:07 p.m., the Board went into Executive Session and came out at 7:10 p.m. Dave made a motion that the scribe position be paid $45 per meeting and Barb seconded it. The motion passed with a roll call vote.
Library Director’s Report
Please refer to the written report submitted by Claire Crawford. Claire stated that staff member Kathleen has left and there was an applicant for the outreach position that she was very impressed with. She discussed her qualifications with the Board to get their feedback.
Ryan can get glass panels for the cabinetry. He will make two trips back here: one will be to install the exterior door stops, the second will be to install the signage.
The request by the Brownies Troop to plant flowers outside the Children’s Area was approved providing they keep it weeded and use some fencing around it.
Cathy Stone called Claire about are some Latter Day Saint members who have a service project to complete. They can spend several months going through the genealogy books and adding them to a spreadsheet. The general consensus is that the books should not be stamped because it would ruin their historical value. If the grant Claire is writing is approved, it will be used to purchase a new copier/scanner in which the items can then be scanned and then put online for use. These books should be cataloged as non-circulating.
There were questions about the contents of the storage shed. The biggest item is the photo of the old Farmers Bank building. Claire is to call Angie Snook at the Historical Society to see if she would have a use for it.
Roger Boyd can make shelves using the old genealogy shelf ends that could be sold.
On March 23, Dana will come to do a photo shoot of the library for the website. She will be here from 5 to 7 p.m.
Last year there were about 250 children in the summer reading program, and a large percentage of them were from the Colona and Atkinson areas, which are not card holders. The program is somewhat costly because of the food and giveaways such as pencils, pens, etc. that are given out. She wondered if there should be a charge for those who are not card holders. There was considerable discussion, and it was the overwhelming feeling that it is more important to promote reading to all children; it will remain free to all who come.
Cynthia Bergthold is the new activity director at Woodridge. When we have a program, it can be at Woodridge in the morning and the library in the afternoon. We would split the fee.
Bob Conrad recognized one of the revolving book shelves put out for the auction as having an original patent on it, so that item was pulled from the sale.
The University of Illinois received the rare Chinese book and the curator will be sending a check for $500. Gary asked Claire to give some thought as to how she would like to spend that money such as possibly on historical or genealogical items.
Claire asked for permission to use some of the $5,000 left in her budget on a new travel log site and a book browse in which books are reviewed and other books similar to that style are suggested. The cost of the travel log is $600 and the cost of the book browse is $800. These will be put on the library website for ease of use. The Board agreed to let her try these for a year; she is to check to see if they have a counter in which they can track hits to see how popular it is. Mary added that the library in Arizona has pamphlets that are similar to the book browse, and they will bring some back for review.
Two other programs, Cypress Resume and A to Z World Travel, are available through RAILS. The cost of Cypress Resume is $350, A to Z World Travel is $400, but if both are subscribed to, the cost is $600. Gary would like year-end figures on the use of these on-line programs before any decision is made.
Brant would like to wire both meeting rooms (Foundation Room) for the TV and sound system if the State of Illinois/Great River Bend one-time-a-year grant of $15,000 comes through.
Claire needs to check with Brant about the mounting on the TV that is for sale at auction; Holly thinks the mounting was mentioned in his bid to mount the new TV.
Purchasing new wall-mount computer stations was briefly discussed but tabled at this time.
The question of how much the next level of service on the downloadable books cost was raised. Claire reported that we pay $3,000 per year now for “basic.” The next level will be an additional $1,500. She will check with RAILS to see if there is a discount.
Gary met with attorney John Bean and it appears that the Board will have to approve an additional second escrow account because Nash Nash Bean & Ford will have to do a second title search. The only work left now is to plug the holes in the doors. They have been ordered, and when they are installed, the door stops on the exterior doors will be put in, too. The $352,299.79 bill to Precision Builders, the $400 escrow and title fees bill, and the Carrol Seating bill for $12,000 were approved last month and now need to be paid. Dave and Jim will do the money transfer necessary to Sharron at the escrow company.
The Board needs to approve the following three items:
Hometown Plumbing & Heating – costs incurred during construction of the new library when the City mandated that we needed to raise the manhole covers. The bill amounted to $499.38 for parts and $2,053.00 for material and labor. Dave made a motion to pay these bills. Barb seconded the motion, and it passed by roll call vote.
Estimate for woodworking of seven end panels for shelves, two carts for book drops and a pamphlet holder made by Cato Woodworks for $4,925. Darline made a motion to pay this bill with Barb seconding it. It passed by roll call vote.
Once the final bills have been paid, Gary is to give John Bean permission to contact Mark Mosbarger at Central Bank to release the mortgage on the library. Holly made a motion for Gary to give John permission; Dave seconded the motion and it passed by roll call vote.
Holly presented a draft of a conditional use policy for the study rooms, Central Room and Foundation Rooms. There were some minor changes suggested, and Holly will bring the revision to next month’s meeting.
Dave reported last month on the lightning damage to the former library; he has not completed his investigation on this, but was told by Wirth Plumbing that they had a subcontractor that did the work. The cost of repair was $735.95. Brad Toone said we have a deductible and this claim won’t affect our rates.
Dave addressed the burglar alarm issue. On Guard will charge an additional $26.95/month for this service. They would install motion sensors and wireless sensors at doorways. Brad said there would be a savings of $64/month with this option. A certificate to prove fire coverage will be submitted to get a discount also. The burglar alarm issue will be addressed next month.
Brant sent Claire an email regarding the need for cooling fans for the IT cabinets at the cost of $800. The question arose if he could install them on the sides of the cabinets. Darline made a motion to approve the proposal. There was considerable discussion, and Dave would like to see an itemized list showing materials and labor. Because there was no second, the motion died.
There was no new business.
With no further business before the board, Darline moved to adjourn. Gary seconded the motion and in voice vote, all approved. The meeting adjourned at 8:30 p.m.
The next regular meeting will be on Monday, April 9, 2012 at 6:30 p.m.