805 N. Chicago Street,
Geneseo, IL 61254


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March 2013 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
March 11, 2013

The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, March 11, 2013.  President Gary ZumMallen called the meeting to order at 6:33 p.m.  Board members in attendance were Jan Dyke, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.  Mary Farrell attended via Skype.


Citizens’ Input

Darline shared her thoughts about one of the Library’s recent programs that was presented as a result of a grant from the Illinois Humanities/Quad Cities Arts Council and John Deere.  She enjoyed it very much and felt it was a huge success.


Secretary’s Report

The Board reviewed the minutes from February 11, 2013. Darline moved that the minutes be accepted; Holly seconded the motion and it passed by voice vote.


Financial Report

Dave asked Jim if in his experience with audits he felt the cost of ours was fair and Jim said yes.  Jim needed clarification regarding some payroll questions and the Emergency Policy. It was reiterated that the policy needs to be put in the Personnel file.  Claire stated it is also on the website.  Dave made a motion to pay the bills and accept the financial report; Darline seconded the motion and it passed by roll call vote.


Building Report

Alan Armbrust will be here on March 23 at 9 a.m. to walk through the building. 


Ryan will be here on Saturday to cut a hole in the countertop behind the registration desk so the TV monitor fits nicely. Claire will ask him to put a plastic cap on it to allow for other electronic wires, if needed.


During last week’s storm, there was a lot of blowing snow that covered the parking lot after it had been shoveled, so a snow fence would be very helpful.  Mr. Betcher has agreed to install it provided we purchase the materials.  The cost should be relatively low and will be in next year’s budget.  Dave offered to store the snow fence during the off season.


Library Director’s Report

Please refer to the written report.  Last summer WQPT sponsored a great children’s program that was free.  This year they are going to have it again, only the donor that paid for it last year has not offered to do so again, so there will be a cost of $500.  Claire said the kids just loved it and wondered if she could use some of the revenue from the sales of the antique bookshelves to pay for it.  Holly made a motion to allow Claire to use some of the funds from the book shelf sales and Jan seconded it.  The vote passed by roll call vote.


A patron suggested that there be a dedicated WiFi printer for those who work in the study rooms.  Claire checked the cost of a black and white printer from SBM and it would be $450-500.  It was decided that she would talk to Brant to see if the printer by the 15-minute computers could be wired that way.  She estimates about 100 copies per week would be printed on the WiFi printer and about 300 copies are printed on the existing copier.  She was asked to provide copier numbers in her monthly report. This may be an item for next year’s budget.


Unfinished Business

Claire spoke with Lisa at The Republic regarding digitizing. Lisa stated that lots of people come in to look at the old papers, but those copies are deteriorating. They would love to have them digitized, but they have no funds set aside to do so.


Employee sick time/IMFR was discussed again.  Claire checked with other libraries; most allow the library director to accumulate up to 6 weeks.  Claire is the only fulltime employee.  The board wanted to know how area libraries handle full-time and part-time employees, so Claire will prepare a chart with their responses.  Cindy Lambin, IMRF representative in this area, told her that they would accept a copy of an agreement for up to a year.  Claire will contact Phil Linizini for his input on this.


RAILS has removed the patron bar code from the receipts issued when items are checked out.


There was discussion about retirees that come back and work part-time but are not available on a regular basis.  These people cannot be counted on to work the desk and should be used for special projects at the discretion of the director.


Additional time off beyond what an employee has earned for vacation was discussed.  The board felt that in such cases, the employee should be responsible for finding a replacement for the days off with the approval of the director because we are a service organization; we need to be able to count on our employees to be here.


McClure Engineering wrote off $1200 in services and late fees that we never got bills for. 


Claire’s health insurance is going up considerably for next year.  It was suggested that she look into having it paid for the whole year rather than in quarterly payments; sometimes that can save money.


It was decided that Claire will first contact Clint Rice about getting an architect for the future parking lot expansion.  Possible architects to get bids from would be Shive-Hattery in Moline and Mr. Milanai from Rock Island.


Claire has met the new director of RAILS and she feels this woman will be good for this role.  She wants to mandate that libraries have the same software.  Claire was asked to be on the software team and will be going to Springfield for a week.


Tom Coe of the Department of Energy told Claire that we can get money for energy-saving heating/air conditioning units. Alan finally got the right information sent and a rebate will be forthcoming.


New Business

Brass plaques thanking Darline Holland and Barbara Erdman for their years of service to the Library were presented.



With no further business before the board, Darline moved to adjourn. Dave seconded the motion and in voice vote, all approved.  The meeting adjourned at 8:07 p.m.


The next regular meeting will be on Monday, April 8, 2013 at 6:30 p.m.


Respectfully submitted,


Kathleen Fluck

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Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259