Geneseo Public Library District
Board of Trustees Meeting
March 9, 2015
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, March 9, 2015. President Gary ZumMallen called the meeting to order at 6:40 p.m. Board members in attendance were Dave Johnson, Holly McAvoy, Bill Menendez and Susan Philhower.
No citizens were present.
Susan moved that the minutes from the February meeting be accepted; Holly seconded the motion and it passed by voice vote. Thank you notes from Angie Snook of the Geneseo Historical Museum and Tessa Longbons were read.
Dave will discuss the possibility of changing natural gas providers in an effort to save money. The Board agreed that he not make any commitments without Board approval. Susan made a motion that the February bills be paid; Dave seconded the motion and it passed by roll call vote. Susan moved that the financial report for February be accepted; Bill seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to Claire’s written report. The cost for the replacement of lighting with energy-efficient lights throughout the library and the parking lot would be $98,000. It would result in saving $5,000 a year. Claire will apply for an Energy Grant through the state to see if some of the cost can be defrayed. Once we receive notification on the grant, this project will be reconsidered, possibly replacing portions of the lighting rather than doing the whole project at once. Claire mentioned that the Community Foundation of the Great River Bend is using our library as a study on the feasibility of digital archiving and trying to determine which way is the most cost-effective. She stated the two ways to archive documents are through outsourcing or purchasing the equipment and the work being done by library staff. We outsourced and it worked well and was cost effective.
Community Foundation of the Great River Bend Ten thousand dollars was gifted to the Library from the Walter Zelnio estate. It is designated that only the interest be used. It was suggested that this money be invested with the Gift Foundation, which is part of the Community Foundation of the Great River Bend. Bill made a motion that the $10,000 from Walter Zelnio be invested with the GIFT Foundation. Dave seconded the motion and it passed by roll call vote with one “no” vote.
Landscaping Plans – Steve’s Nursery created a drawing with two proposals to the landscaping. Gary suggested not putting the autumn blaze maple where it is on the proposed drawing because it would be in the path of future expansion. Dave suggested not putting the blue birch and clump river birch where it is on the proposal because the room is needed for snowplow turnaround. Susan requested that a cleaner tree be placed where the flowering crabapple is shown. An autumn blaze maple was suggested. There was a brief discussion. Susan made a motion that the following changes be made to Steve’s Nursery’s proposal: move the black hills spruce to the west, move the crimson king maple to the west, replace the flowering crabapple with an autumn blaze maple and delete the emerald green arborvitae. Gary will contact Steve’s for a revised proposal.
Phil Lenzini Recommendations – were discussed at last month’s meeting.
RAILS news – expect cutbacks this year.
Board Recognition – retiring members Gary ZumMallen and Jan Dyke were thanked for their years of service and dedication to getting the new library built.
Employee Recognition – Deb Wyffels will celebrate 25 years with the library on April 7. Claire suggested a celebration and giving her a $100 Chamber of Commerce Gift Card, to be purchased out of the funds received from book sales. Holly made a motion this be done, Susan seconded the motion and it passed.
Humidity – This issue was discussed at a previous meeting. Claire will check on companies that measure humidity. Bill suggested Chicago Historical Society could be a good reference for such a company. The question of whether a dehumidifier would be necessary in the summer was also raised. This issue was tabled until there is more information available to make a decision.
Election Day – is April 7, 2015 and the library has been asked to be the poling place again. Claire will come in early and Kari will stay late to accommodate voting hours.
Gary reported that the snow has melted off the roof and there have been no leaks. Steve from Precision Builders believes it was a roof vent issue and Gary agrees. Precision Builders will replace it at their expense. Gary will contact them to go ahead. He suggested that if there were no leaks in the spring or summer, the area should be inspected for mold. Some insulation had gotten wet but was removed and replaced. To be safe, the area should be checked. Claire will contact the City about who to contact regarding mold inspections.
Dave suggested that the new board consider the possibility of changing the meeting start times to 7 pm to accommodate conflicts some of our trustees have; this will be discussed later.
With no further business before the Board, at 7:40 p.m. Susan made a motion to adjourn; Bill seconded the motion and the meeting was adjourned.