Geneseo Public Library District
Board of Trustees Meeting
May 14, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in the Foundation Room at the library on Monday, May 14, 2012. President Gary ZumMallen called the meeting to order at 6:30 p.m. Board members in attendance were Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen. Jan Dyke was absent.
There were no citizens present.
The Board reviewed the minutes from April 9, 2012; there were three minor corrections. Barb moved that the amended minutes be accepted; Dave seconded the motion and it passed by voice vote. Correspondence: Gary received a letter from a library patron who complained about the lack of signage. The signs were finally installed in the library last week.
Jim sent out a worksheet for members to use to put together the budget for the new fiscal year. A meeting of the Finance Committee was set for May 24 at 10 am at Jim’s office. They will present the new budget to the Board for approval in June.
Dave discussed the Henry County real estate tax bill on the old building. The total cost due is $115.24 and it is for the period in which the library owned the old library and the new building. Barb moved to authorize payment of this bill; Darline seconded the motion and it passed by roll call vote.
Miscellaneous items: The storage shed has been emptied, cleaned out and the keys were returned.
Tax dollars can’t be used to repay the funds borrowed from, but Foundation money can be used. Twenty thousand dollars has already been paid back to the Hammond Trust.
Darline moved to pay the bills; Barb seconded the motion and it passed by roll call vote. Barb made a motion to accept the financial report; Darline seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report submitted by Claire. She also stated that Lisa, the owner of Precision Builders, wants the Library to be happy with the new building and extended the warranty from one to two years. Should any problems arise, Claire is to call her first. Lisa is applying for the Nicor rebate for us.
Brant was present to report on several items. The water filter has been ordered. He has ordered aerators for the restroom faucets and new furnace filters at a considerably lower price than getting them from the plumbers. The restroom exhaust fans are not working properly. The cost of utilities will go down once all systems are integrated.
Claire spoke with Alan about whether any adjustments need to be made to the outside lights now that it is spring. There is a solar reader that detects light, so they automatically adjust to longer days of sunlight.
The new shelves are due to be here on June 12.
Gary reported that two trees on the east side need to be moved since the sidewalks have been poured. The City requires a Guaranty of Completion Bond for moving them. There was a discussion about the need for a windbreak of evergreens along the west side of the property. If we are to purchase/plant them, it most likely will occur in the fall, so the trees can be moved then.
The morning sun comes through the Genealogy Work Room and Genealogy Library windows and makes it difficult to use the public computers. A quote was obtained from Chicago Street Decorating for two light-filtering shades for $950. Holly made a motion to accept the quote and order the shades; Mary seconded it and the motion passed by roll call vote.
Three sample chairs were brought to the meeting and reviewed. The chairs are stackable and will be used in the Foundation Room. In addition, tables are needed in this room, the Staff Room, and the meeting rooms. After discussion, a motion was made by Mary to purchase 40 chairs, 15 rectangular tables and 4 round tables from SBM at a total cost of approximately $12,000. There was further discussion which resulted in the motion being amended to purchasing 52 chairs, 15 tables and 4 round tables. Dave seconded the amended motion and it passed by roll call vote. Holly will check to see if there is a large quantity discount and also if we can get them soon.
Brant reported on the summer children’s program in cooperation with WQPT-TV: a specific-sized TV was required. The station sent people to the library to inspect the area to be used and gave directions as to where to install the equipment. Brant has approximately $4600 left in allocated funds for wiring the building and has been waiting for authorization to proceed to wire the Foundation Room. There was discussion as to whether there is a real need for two projectors. It was decided that only one will be purchased and installed. Darline made a motion to authorize Brant to wire the Foundation Room, purchase and install a projector screen, DVD player, audio equipment and cable necessary for the cost of up to $4,500. Barb seconded the motion and it passed by roll call vote.
Holly received information from Alan on a bench for the vestibule, two outdoor benches and two outdoor planters. They are white resin and should complement the building. Darlene made a motion to purchase these items for approximately $2,000; Barb seconded the motion and it passed by roll call vote.
Cato Woodworking’s quote for two display cases that are movable is $3,885. Cabinetry for behind the Circulation Desk and in the Staff Room is $6,500. Darline made a motion to purchase these items; Barb seconded the motion and it passed by roll call vote.
Gary distributed an illustration of the exterior sign. Barb caught the error that it did not include George B. Dedrick’s name, so he was able to contact Alan before the sign was created. The City has approved the permit to install it, and it should be here in two to three weeks. A Guaranty of Completion Bond had to be purchased for this, also. It should take about four hours to install.
Claire displayed a sample book shelf made by Tim of Stees Construction. Board members asked if he could also make book ends, and she will check into this.
With no further business before the board, Holly moved to adjourn. Darline seconded the motion and in voice vote, all approved. The meeting adjourned at 8:34 p.m.
The next regular meeting will be on Monday, June 11, 2012 at 6:30 p.m.