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Geneseo, IL 61254

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May 2013 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
May 13, 2013


The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, May 13, 2013.  President Gary ZumMallen called the meeting to order at 6:35 p.m.  Board members in attendance were Jan Dyke, Mary Farrell, Dave Johnson, Holly McAvoy and Gary ZumMallen.  

 

Secretary’s Report

Dave made a motion to accept and revise the April 8 minutes to reflect Alan Armbrust’s full name and firm name.  Mary seconded the motion and it passed.  Dave then moved to accept and revise the April 22 minutes to reflect Alan’s full name and firm name. Holly seconded the motion and it passed.

 

Unfinished Business

Based on the Abstract of Votes provided by Barbara Link’s office, Jan made a motion to certify the votes from the April 9, 2013 election of Library Board members.  Mary seconded the motion and it passed.

 

Adjournment

With no further business before the board, Jan moved to adjourn at 6:39 p.m. Holly seconded the motion and in voice vote, all approved. 

 

Reconvening of New Board

The Board of Trustees of the Geneseo Public Library reconvened its regular session in Foundation Room B at the library on Monday, May 13, 2013.  President Gary ZumMallen called the meeting to order at 6:40 p.m.  Board members in attendance were Jan Dyke, Mary Farrell, Dave Johnson, Holly McAvoy and Gary ZumMallen.

 

Swearing In

Newly-elected Trustees William Menendez and Susan Philhower were sworn in by President Gary ZumMallen.  Current Vice-President Holly McAvoy was sworn in for an additional two-year term. 

 

Election of Officers

Mary moved that Gary ZumMallen be re-elected as President of the Board of Trustees; Holly seconded the motion and it passed.  Bill moved that Holly McAvoy be re-elected as Vice President; Mary seconded the motion and it passed.  Holly McAvoy moved that Dave Johnson be re-elected as Treasurer and Bill seconded the motion; it passed.  Susan made a motion that Jan Dyke be elected as Secretary, Dave seconded the motion and it passed.  There was a brief discussion regarding Jan signing onto the account at the bank so he can co-sign checks.

 

Financial Report

Jan made a motion to pay the bills and accept the financial report; Holly seconded the motion and it passed by roll call vote.

 

Library Director’s Report

Please refer to the written report.  Brant stated that some of the public computers are between three and six years old and would like to have eleven new ones purchased.  There was a brief discussion about the Technology Plan that has been put in place.

 

Eleven reels of microfilm from 1864-1875 of The Republic have been sent for processing and will be done in three months.  The Republic can put a link on their website to our link.

 

Claire discussed some of the technology issues she had learned about from meetings she has attended.  The Lego program, a building design program at the schools, will no longer be available but for $350 it can be supported at the library.  It will be loaded onto a laptop and students can access it that way.  Claire is to follow up with Brant on the PC Cop issue.

 

RAILS will be installing a new platform that will work with the Kindle Fire and Nook but won’t work with the old Kindles.  Claire voiced her disappointment with this decision to the RAILS director because many patrons still have the older Kindles.

 

Zinio, an app for downloading magazines, was discussed.  For $3,667 we could get all the magazines we currently receive in the downloadable Zinio app.  Holly suggested that before doing this, Claire should investigate upgrading the amounts of Ebooks we are able to download. 

 

Sheilah Wigant-McGee revised her proposal for the sculptures to be taller and more reinforced for a total of $2,200. They would be placed in the circular flower beds out in front of the building.  There was a discussion about the project. Claire pointed out that the AARP Tax Preparers made a donation of $478, a donation from Exxon for $500 came in, the Personal Property Replacement Tax refund was $2,644.53, Darline Holland’s friends donated $500, and $500 was awarded from the Gift Grant on Gary’s behalf.  Such donations and gifts could pay for this project.  Jan made a motion that two 35” statues be purchased with the Gift money and other donations.  Dave seconded the motion.  It passed with five “yes” votes and two “no” votes.

 

The library will be closed for a day in June to do staff training, update software, etc.  A more current version of the Circulation Activities Report was requested.  Dave asked for a list of titles of magazines that are checked out.

 

Claire discussed a program by Royal Neighbors.  There was considerable discussion about this.  Claire was asked to get further clarification as to whether Modern Woodmen insurance clients would qualify (and not be charged), as Gary’s family would represent four of the ten needed.

 

Prevailing wages and Claire’s review will be occurring in June.

 

Unfinished Business

The Public Official Bond that had been issued through VanDeRoestyne Insurance Agency for many years is now being handled by Hanford Insurance.  Jan signed the proper documentation.

 

Gary reported that he spoke with Alan Armbrust about the proposed parking lot.  Alan feels it best to get started late summer/early fall.  He is looking into the design and building proposal.  Part of this bid will include landscaping between the parking lot and Woodridge.

 

New Business

New board members were appointed to the following committees:  Finance Committee – Bill Menendez, Personnel Committee – Susan Philhower.

 

Adjournment

With no further business before the board, Sue moved to adjourn. Bill seconded the motion and in voice vote, all approved.  The meeting adjourned at 8:36 p.m.

 

The next regular meeting will be on Monday, June 10, 2013 at 6:30 p.m.

                                                                                                                                                                                                                                                                                                                          Respectfully submitted,  Kathi Fluck, Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259