Geneseo Public Library District
Board of Trustees Meeting
November 8, 2010
The Board of Trustees of the Geneseo Public Library District met in regular session in the Hammond Room of the Library on November 8, 2010. Vice-President Holly McAvoy called the meeting to order at 6:30 with the following members present: Dr. Jan Dyke, Barbara Erdman, Darline Holland, Dave Johnson, and Holly McAvoy. Gary ZumMallen and Jeanne Brucher were absent. Also attending the meeting were Library Director Claire Crawford, Jim Luikart to present the Financial Report, and Linda Altermatt as scribe. There were no changes to the Agenda.
There was no comment from the citizens who were present.
The Board turned their attention to the minutes of the meeting of October 11. There were two errors to be corrected. On line four of the Librarian's Report, the reference should be to the “Per Capita grant” and in Building and Leadership Report on page 3, the proposed terms for the mortgage should state “4 1/2% annual interest.” Barbara Erdman made a motion to approve the minutes as corrected. Dr. Dyke seconded that motion and in voice vote all Board members present approved the motion.
Dave Johnson stated that he had worked with Jim Luikart and Library Director Crawford to draw up the levy request for 2011-2012. Last year's request for $508,000 will be increased by just 4.98% to $524,000, which should avoid the need for the “black-bordered” public notice of a tax increase. Darline Holland made a motion to approve the tax levy. That motion was seconded by Barbara Erdman, and in roll call vote all Board members present approved the motion. The funds from the Davis Trust are still under legal consideration.
Jim Luikart noted that the architect's bill for $40,000 is in the Bills to be Paid this month. It was suggested that # 442.30 Story Hour Supplies could be included under the Children's Programming Account for simplification. The Board also discussed the possibility of soliciting bids to combine lawn care, landscaping, and snow removal from a single company to more easily track those expenses. Paragon submitted a bill for $2325 for their work thus far for advice in decor and furnishings for the new Library. The Paragon representative has not yet seen the large murals currently in storage that we hope to be able to use in the new Library. It was decided to maintain the account to accept possible use of credit cards for donations to the Building Fund for another year. Dave Johnson made a motion to approve the Financial Report and Bills to be Paid as presented. Barbara Erdman seconded that motion and in roll call vote all Board members present approved the motion. With the conclusion of the Financial Report, Jim Luikart left the meeting.
Library Director Claire Crawford presented the Librarian's Report. She stated that the Library has received a check for $5,000 as part of state grant money previously awarded. The PALS system will be dissolved officially, and the Library has been asked to join the Prairie CAT (book cataloging system). The Board needed to consider, discuss, and vote on this change of membership due to the legal covenants involved in forming an intergovernmental agreement for library computer services. The proposal was read aloud by Barbara Erdman. Mrs. Crawford explained that the distribution of books through the inter-library loan service will continue as always and the cost will remain the same. The primary difference is that the educational programs for library staff funded by the State in the past is no longer available and the training has been discontinued. These changes may impact some member libraries more than others as larger libraries look to their own needs outside the system. While this may change grant resource availability at some time in the future, there is no real change to the service to Library patrons now. Barbara Erdman made a motion to approve the change in membership. Dr. Dyke seconded that motion and in a roll call vote all Board members present approved the motion.
Mrs. Crawford also pointed out that several Board members will need to stand for election this spring. Board members affected were reminded that they should pick up petitions at the Library on Friday to obtain signatures from 50 citizens approving their nomination for election. Those petitions will need to be filed in advance of the election.
There was no Unfinished Business to be considered.
Barbara Erdman introduced a discussion regarding the need for an observant presence at the construction site for the new library building. Mr. Milani will stop by approximately once a week to check on progress and he will report to Mr. Armbrust, the architect. Mr. Armbrust has agreed to stop by approximately twice a month to see how the work is proceeding. It was suggested that various Board members could co-ordinate a visit to the job site with any of these visits so as to gain information on the progress.
With no further business before the Board, Darline Holland made a motion to adjourn. Barbara Erdman seconded that motion. The meeting adjourned at 7:20 PM. The next meeting of the Library Board will be on December 13 at 6:30 in the Hammond Room of the Library.