Geneseo Public Library District
Board of Trustees Meeting
November 15, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Thursday, November 15, 2012. The meeting was held on the Thursday after the normal meeting date because the library was closed that Monday for Veterans Day. President Gary ZumMallen called the meeting to order at 6:33 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.
Rob Schmit, from TMI, gave a brief overview of the services his company provides.
The Board reviewed the minutes from October 8, 2012. It was noted that in the third paragraph on page two the words “Telephone Company” should be “Geneseo Communications Foundation.” Darline moved that the amended minutes be accepted; Jan seconded the motion and it passed by voice vote.
The tax levy was reviewed; it is submitted at below the maximum allowable rate. Barb noted that the word passes should be changed to passed and that the month of acceptance should be changed to November. Dave made a motion to accept the tax levy, Barb seconded the motion and it passed unanimously. It was signed by Gary and Darline and will be printed in the newspaper.
Gary drew attention to the fact that the Hosford-Hanford Trust has paid $2.32 during the period from July to October.
Barb made a motion to pay the bills and accept the financial report; Mary seconded the motion and it passed unanimously by roll call vote.
Brant was asked for his input regarding whether a maintenance company like T.M.I. should be used rather than continue with the original companies for maintenance assistance. He felt the board should wait six months to a year before considering changing who provides maintenance, since everything is now set in place and working properly. After a brief discussion, the board agreed with this suggestion and Claire will advise T.M.I. of the decision. Possibly other companies that provide the same services could be researched before that time.
Precision Builders is guaranteeing our building to the end of the year (extending it beyond the October finish date) because it has not fixed the leaks that have been reported and documented by Brant. There are four additional leaks now. Precision says these leaks haven’t been fixed because they have been busy with other projects that had deadlines.
Brant presented a very comprehensive report in which he assessed the current state of computers in the building and what he would like to do in the future. It was noted that the receipt printers are not compatible with new computers. Brant recommended that the board table any action on replacing PC Cop for six months: it is an expensive program and there is nothing compatible with our system as of yet. After much discussion about viral protection, Wi-Fi usage and recommendations made in Brant’s report, Holly moved that seven computers and four receipt printers be purchased for not more than $10,000. Darline seconded the motion, and it passed unanimously by roll call vote.
Library Director’s Report
Please refer to the written report. Claire was very excited about the Early Literacy Station (AWE). One was purchased four years ago and it is a big hit with the children. The ILA is offering a discount of $500 off the purchase of a new one. With an additional program, there would be two computers in the Children’s Area. The Kiwanis gave $1,000 to be used for children’s resources, so this money, along with several other large donations from last month, will make this possible. Darline moved to purchase one Early Literacy Station. Mary seconded the motion and it passed unanimously by roll call vote.
Claire mentioned that the Great River Bend only allows a library to get one grant a year and she has already gotten this year’s grant. She’ll apply for next year’s soon.
The rare Chinese book that Claire sent to the University of Illinois ended up being more valuable than previously thought. They sent a check for $750.
The older genealogy patrons do not like the new technology for microfilm usage in the Genealogy Room. Claire pointed out that our older machines won’t print, and parts are not available. Dave Taylor can get college readers for $250 each and then scrap our old ones for parts. Holly made a motion that the two used college genealogy machines be purchased using the money received for the rare book. Jan seconded the motion and it passed unanimously.
Several pledge payments were received. Gary reminded Claire that since Central Bank is no longer sending letters to the patrons as receipts of their pledge payments, she should be doing it. She responded that she has been keeping up with them, sending a personal note for each monetary gift or pledge.
The Amtrak people visited the library and were very impressed. There was a news crew along, and Claire was on the Channel 6 news.
The Postal Workers contacted Claire about using the library meeting room for negotiations on a Sunday. The policy of the library is that the building is closed on Sundays, so Claire will advise them about this.
Claire called Mariman Auctioneering and they will pick up all the items in Mary’s garage and try to sell them.
Bob Conrad, of Stees Construction, responded about refurbishing the four upholstered oak chairs from the original library. He will clean up the chairs and then take them to Best Upholstery. He suggested the chairs be recovered in imitation leather rather than a fabric so they will wear longer. Holly suggested contacting Angie Snook at the Geneseo Museum about whether she would be interested in two of these chairs, since we don’t have a lot of room for four of them. Jan made a motion that the library spend up to $1200 to refurbish the chairs. Darline seconded the motion and it passed by roll call vote unanimously.
Stees Construction quoted on the cost of a sidewalk from the library to St. Malachy’s parking lot. The church would have to be contacted about this because a small portion of the berm is on its property. A permit will be needed to do this project. Gary pointed out that there are several items that need to be examined for spring: parking lot plans, windbreak trees, gutters and this sidewalk. Even though the architect said we would not need gutters, it appears they would be beneficial to the building. No action on any of these items was taken at this time.
The possibility of scanning microfilms for easier usage was addressed. Claire conferred with Brant on this, and he believes that this is a project we shouldn’t attempt. He got a quote from Ricoh Commercial Imaging on this. Claire believes she can write a grant for this to be done professionally. Brant will check the cost for a website to host this information. No action was taken with regard to whether this project will move forward yet.
Claire researched other sprinkler systems and Mary found their cost to be the same as Getz. The board agreed to stay with Getz. Claire spoke with our insurance company about the sprinkler system. Since they inspected it, the library will get a reduced rate on its insurance.
Because the Hosford-Hanford Trust generates so little money, as pointed out during the financial portion of the meeting, Gary proposed to the board that 50% of the amount accrued over the years be used to purchase large print books this year and that next year, the remaining amount be used for the same; at which time the account would be closed. Jan made a motion to support Gary’s proposal; Barb seconded it, and it passed unanimously by roll call vote.
Mary reported that the credit card service through ALA proved to be too expensive; there were too many fees.
Mary proposed that a digital message board be considered and placed near the check out area. It could announce various programs on a TV. Several board members recalled that there was an issue with attaching something with weight to a wall, and wiring might be a problem. In addition, donor plaques and the Dedrick plaque are going to be hung on some of the walls. Gary asked Claire to look into a digital message board so it was decided to table this topic until next month.
With no further business before the board, Barb moved to adjourn. Darline seconded the motion and in voice vote, all approved. The meeting adjourned at 9:01 p.m.
The next regular meeting will be on Monday, December 10, 2012 at 6:30 p.m.
Kathleen Fluck, Scribe