Geneseo Public Library District
Board of Trustees Meeting
November 11, 2013
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, November 11, 2013. President Gary ZumMallen called the meeting to order at 6:31 p.m. Board members in attendance were Jan Dyke, Mary Farrell, Dave Johnson, Bill Menendez and Susan Philhower.
No citizens were present.
Susan made a motion that the minutes from October 7, 2013 be accepted; Bill seconded the motion and it passed by voice vote.
Bill moved to approve the tax levy ordinance of $566,261 for 2014-2015 and Dave seconded the motion. It passed unanimously by roll call vote. Mary made a motion to accept the Financial Report for October and to pay the bills. Susan seconded the motion and it passed unanimously by roll call vote.
Library Director’s Report
Please refer to the written report. Claire checked with Galva Recycling, as Gary had asked last month. They could do a recycling drive but we would have to provide help for them. Patrons suggested she wait until spring; the City did one this fall. Conrad Waste Disposal would have a recycling drive on their site and card-carrying patrons would pay $5 per carload. Claire will check with the City to see if we can hold one with them.
Signs stating that the library is a “no concealed carry area” are required of government bodies. Three signs at $50 will be ordered.
The book drop has settled and needs to be raised. Stees Construction will come out and fix it when they can.
We got $85 from Birdies for Charity.
The Illinois State Library likes to have a daily count of how many patrons we have. Brant proposed software that involves an electronic counter. Claire was instructed to get more information on this. She reported the first Friday night the library was open there were 18 patrons.
Claire attended a presentation at the Geneseo Republic about a new way to advertise, showing our URL or Facebook page for $588 for three months. Five local zip codes would be chosen to receive this. It was suggested that Claire look into a marketing plan for the library. Dave mentioned that Central Theater has inexpensive advertising. She is to check with other institutions and see if they have the ad monitors like we do, possibly we could share advertising with them.
Santa will be here for the Christmas Walk from 11:30 am to 1:30 pm on December 14. A patron gave Claire some Christmas storybooks to give away then, but they would need to be reproduced. Our policy does not permit that.
Claire attended the I Lead IL conference and after the meeting she showed board members some of the things they worked on. The library received $800 from the STEM program, which was used to purchase Lego software and books for engineering for girls. The Lego software will be downloaded onto a laptop that can be checked out and used exclusively inside the library.
Claire’s health insurance was discussed. It was decided that the issue be tabled and sent to the Finance Committee for further review.
The fire alarm lights in the maintenance room were flashing, so Rock River Electric was called and replaced them. The beams in that room are twisted. Ryan Cullison of Precision Builders said Fine Line Design can come out and work out a plan to correct that. He also noted that the exposure to the shingles on the roof is too large. When the architect was asked about this, he responded that they were fine; however, Ryan does not agree.
The On Guard Security System’s batteries were flashing because they were low. Brant replaced them with better batteries that cost $80 each. The next time there is a problem with the Security System, Claire was instructed to call On Guard first.
Parking lot – the final bill from General Asphalt includes the bike rack, but it is just the pad. The rack is being purchased from B & B. The general contractor suggested the landscaping be done locally, so Steve’s Nursery gave us two proposals for the berm. There was discussion about the difference between them; the more costly one will provide better screening of car headlights for Wood Ridge residents now. Susan made a motion to accept Option 1 for $6,625. Bill seconded the motion and it passed unanimously by roll call vote.
Digital Archiving is going well and is a huge success. The only problem is if a patron uses Google Chrome, the steps are more complicated than if Internet Explorer is used. The company is working to solve this problem.
Being open on Friday nights was discussed, but no action was taken; it is a pilot program.
Claire thanked Susan for her work on the library’s Facebook page.
The auditors reported that they are on task and that they will be done by December 1.
The Technology Plan was discussed. Gary requested that the 3-D printer be removed; it will be costly. The question of whether the library has applied for the e Rate arose; it requires demographics and possibly usage statistics. Brant is to have a purchase order in place for the purchase of six computers by next month’s board meeting and there will be a vote. Since there are six computers that are running on Windows XP, this will make all computers running on the same updated system. Board members were asked to review the latest draft of the Technology Plan.
Claire has applied for the “Best Small Library in the United States” grant. She also applied for a “Science for Seniors” grant and got it. Susan commended her on having so many well-received programs.
Susan discussed the stage the board is at with the Governance Documents; that they need to be more vigilant on how often policies are reviewed.
With no further business before the board, Susan moved to adjourn. Bill seconded the motion and in voice vote, all approved. The meeting adjourned at 7:57 p.m.
Kathi Fluck, Scribe