Geneseo Public Library District
Board of Trustees Meeting
November 9, 2015
The Board of Trustees of the Geneseo Public Library met in Foundation Room B at the library on Monday, November 9, 2015. President Bill Menendez called the meeting to order at 6:36 p.m. Board members in attendance were Chris Bergren, Mary Farrell, Dave Johnson, Holly McAvoy, Craig Patterson and Ray Rogers.
No citizens were present.
Ray moved that the minutes from the October meeting be accepted; Craig seconded the motion and it passed unanimously by voice vote. Holly moved that the minutes from the August Executive Session be accepted with a minor change; Mary seconded the motion and it passed unanimously by voice vote. Chris moved that the minutes from the November 2 Executive Meeting be accepted, Ray seconded the motion and it passed unanimously by voice vote.
We will not be receiving the Illinois Per Capita Grant of about $15,000 due to the State’s financial problems, so we will need to be vigilant with keeping expenditures at a minimum. Holly made a motion that the $23,935.82 in bills be paid; Chris seconded the motion and it passed by roll call vote, all members voting “yes.” Ray moved that the financial report be accepted; Chris seconded the motion and it passed by roll call vote, all members voting “yes.”
Library Director’s Report
Please refer to Claire’s written report. Freegal is a new database that we have contracted with. After a study of the databases not being or used rarely, their subscriptions were canceled, saving us $2500. This is a music site that allows three free hours of listening per day and five free songs to be downloaded per week. A brief update was given on the update of the webpage. Claire suggested that the library follow the other area libraries by creating a policy to allow patrons to bring in covered beverages, except while at computers. A motion by Dave was made not to allow beverages in the library at all. Mary seconded the motion and by voice vote, the motion was defeated 3 “yes” to 4 “no.” Holly moved to accept this policy; Ray seconded the motion and it passed by voice vote 5 “yes” to 2 “no.” Those voting “yes” were Bergren, McAvoy, Menendez, Patterson and Rogers. Those voting “no” were Johnson and Farrell. We will monitor how this plan works and review it if problems arise.
Staff Raises and Pay Grades - Ray made a motion to accept the new organizational chart; Chris seconded the motion and it passed unanimously. Holly moved to accept the proposed salary grade and pay grade scale without the “years served” as aspirational documents. Chris seconded the motion and all members voted “yes” by roll call vote. Ray proposed that effective January 1, 2016 the new department head positions and wages be adopted as on the salary/position pay schedule. Chris seconded this motion. All board members voted “yes” by roll call count. This action was taken in an attempt to bring the wages up to the existing wages of other area libraries.
Donna Murray, Program and Marketing Head Kari Jost, Acquisitions and Reader Advisory Department Head Sarah Alexander, Circulation Department Head Deb Wyffels, Assistant Library Director
Employee Recognition – this topic was discussed in Executive Session last month but was not acted upon. Ray made a motion to accept the recommended work recognition schedule for significant numbers of years worked at the library. Dave seconded the motion but asked to amend it to include a category for those who have worked at the library for five years to receive a $50 recognition. Holly seconded the amended motion and it passed unanimously by roll call vote. Holly moved that the recognition program begin on January 1, 2016 and reminded board members that these funds would not come from taxpayer funds but from the book sales held here. Ray seconded the amended motion and it passed unanimously by roll call vote.
Personnel Manual – Minor points were reviewed, discussed and modified. Mary will make those changes and provide a revised manual to board members next month. Ray moved that the Personnel Manual be adopted with the changes agreed upon tonight. Craig seconded the motion and it passed unanimously by voice vote.
Grounds – True Green proposed to aerate the library grounds for $1,000; which Claire refused this offer.
LED Project – Dave reported that he approached Weisser Electric again and they are still willing to bid the job but have not yet submitted one. Hutchinson Electric also expressed interest in bidding. They were advised that the deadline for bids was December 1. Wright Electric declined to bid.
Gene Stees was asked to do an inspection of the building. He is retired and agreed to do it one time.
Next Month’s Agenda - Items to be added to next month’s agenda are: 1) Amendment to the waiver for yoga participants to release the library of liability should there be an injury and 2) Discuss the adoption of a policy to obtain employee background checks for all employees.
Adjournment – With no further matters before the board, at 9:28 p.m. Ray moved to adjourn; Chris seconded the motion, all agreed by voice vote. The meeting was dismissed.