Geneseo Public Library District
Board of Trustees Meeting
October 8, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, October 8, 2012. President Gary ZumMallen called the meeting to order at 6:34 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.
No citizens were present.
The Board reviewed the minutes from September 10, 2012. Mary moved that the minutes be accepted; Barb seconded the motion and it passed by voice vote.
Dave reported that the CDs were opened as approved last month. The rates are .55% and .85%
Darline made a motion to pay the bills and accept the financial report; Dave seconded the motion and it passed by roll call vote.
The boilers are now synchronized.
Gary met with Doug Ford and Precision Builders. They walked the property and discussed what needs to be done. The retention pond will be re-seeded, the area around it will continue to be mowed.
Steve’s Nursery put in the rock and will hook up a hose to put on the sod. When asked if he can mulch the property, he said that additional rock is needed or the mulch will just run off. He gave Claire a quote for $275 for the additional rock and $260 to spray for weeds and add mulch. Barb made a motion to accept his proposal for both items. Darline seconded the motion, and it passed by roll call vote.
It was determined that there is no prairie grass planted on the property. After a brief discussion, it was agreed that a landscape plan needs to be developed so the evergreens for windbreak can be purchased sometime in the future.
Library Director’s Report
Please refer to the written report. Claire presented a listing of all paid holidays proposed for 2013. Dave made a motion to accept the list as it is. Mary seconded the motion and it passed with one dissent from Jan.
The grant for $100,000 with Geneseo Communication was awarded to a Chicago Healthcare Company and to Carlinville Veterans’ group.
Two memorial donations were given to the library: $756 in memory of Paul Shuhert and $500 in memory of Roy Douglas (which includes a matching grant of $500 from Exxon). Gary noted that it is the responsibility of the board to keep a record of how such donations are used.
Claire reported that there are three grades of microfilm readers: an old one that parts are no longer available for, a middle-grade one and a high-end. She spoke with the sales rep, and he will get a price for replacing all of them with two middle-grade models. He will buy back the high-end model. When the estimate comes from R.K. Imaging, she will present it to the board.
Bill Menendez and Susan Philhower have picked up packets for the board election.
There have been no more thefts of DVDs.
A chart comparing the costs of RAILS versus RiverShare was presented for review. Ultimately, RiverShare is more expensive and they are not accepting new libraries.
Mary brought pictures of the items in Mary Thompson’s garage. It was decided that the four antique chairs from the first library should be looked at by Stees to see if they are repairable. If they are, we would like a quote for repairing, stripping and refinishing them. Then Claire is to take a chair to Best Upholstery for a quote for reupholstering them. If they are salvageable, they could be put in the Genealogy Room or the Central Room. The wrought iron ends and shelves will stay; Chris Thompson thinks he’ll be able to work on the bookends this winter. Claire is to call Mariman Auction to see if he’ll take the remaining items and sell them.
Claire distributed a list of the trusts that were borrowed from and could be repaid, should a surplus of funds be available at the end of the year. The funds used to pay the trusts would come from Foundation monies and the Geneseo Communications Foundation pledge, so no taxpayer funds would be used. Jim will check with Phil Linzini about this.
Mary went to the Silvis library to see how they deal with theft and CDs, movies and games. The empty cases of the items are on the shelves. There is a number on the case that shows location of the CDs. A spreadsheet is used to track them using title and bar code. The library name and number of the DVD are written on each DVD. The items are stored in a drawer with separations for the different types of media. The sleeves and cabinet were purchased from Gaylord or Demco.
Holly asked why the Wi-Fi is password protected; it wasn’t at the old library. Claire will talk to Brant about it.
Claire reported that she would like to know how many hits we get on our webpage. Gary suggested she contact the phone company; he thinks they can track them.
Brant would like to have seven new computers purchased; with seven you get a better discount. The new computers would replace the staff computers and their old computers would replace the patron computers. The cost of the Dell computers would be approximately $1,000 each. There was discussion about the age of the computers. There are 20 in the whole building. The board would like Brant to prepare a 3-5 year technology plan which would include the ages of the computers and other specifics.
Gary asked Claire to track any parking shortages experienced: the event held recently had over 90 attendees, which caused parking problems. Another event is scheduled soon. Additional parking space may be necessary sooner than expected.
Because of the shortage of chairs at that event, Claire would like to get another 12 of the black Hon chairs. They had to start using folding chairs. Jeff Cedro has offered to sell us the same chairs we have now, which retail for $149 for $72.50. The price of the chairs goes up November 1. There was discussion about the need for more chairs since these events are popular. The question of where to store them arose and will be investigated. Jan made a motion to purchase 24 additional Hon chairs and Holly seconded the motion. It passed by roll call vote.
Getz Fire Extinguisher Company has had a contract with the library to inspect the fire extinguishers for over twenty years. Claire was informed that now that there is a sprinkler system, it needs to be inspected yearly. Getz quoted $250/year. Claire is to contact our insurance company to see if there are other companies in the area to get additional quotes. She will also try to find out if the State mandates the sprinkler inspection and if our insurance rate would be affected by regular inspections.
Next month’s regularly scheduled meeting falls on Veterans Day, which is a holiday and the library is closed. The meeting will take place on Thursday, November 15 instead.
With no further business before the board, Dave moved to adjourn. Mary seconded the motion and in voice vote, all approved. The meeting adjourned at 8:18 p.m.
The next regular meeting will be on Thursday, November 15, 2012 at 6:30 p.m.