Geneseo Public Library District
Board of Trustees Meeting
October 12, 2015
The Board of Trustees of the Geneseo Public Library met in the Central Room at the library on Monday, October 12, 2015. President Bill Menendez called the meeting to order at 6:36 p.m. Board members in attendance were Chris Bergren, Mary Farrell, Dave Johnson, Holly McAvoy, Craig Patterson and Ray Rogers.
Cari Biamonte, Steve and Julie DePauw attended the meeting to show support for the continuation of the yoga classes.
Dave moved that the minutes from the September meeting be accepted; Ray seconded the motion and it passed by voice vote. A letter of support for the yoga classes from Mary Hughes was read.
Dave made a motion that the bills be paid; Ray seconded the motion and it passed by roll call vote. All members in attendance voted “yes.” Chris moved that the financial report be accepted; Dave seconded the motion and it passed by roll call vote, all members in attendance voted “yes” except Mary Farrell, who voted “no.”
Library Director’s Report
Please refer to Claire’s written report. She stated that the library has passed the technology portion of the Per Capita Grant. A $3400 grant was received from the Geneseo Telephone Company in order to purchase tablets for the employees. Brant installed a counter that tracks bodies entering and leaving the library daily. The amount of patrons was over 100 more than last year.
Staff raises were discussed in great length. At 7:08 p.m., Mary moved to go into Executive Session. Dave seconded the motion and all in attendance voted “yes” by voice vote. Claire and the citizens left the room. No action was taken. At 7:58 p.m. Ray moved to go out of Executive Session. Bill seconded the motion and it was passed with a “yes” vote from all in attendance. The citizens and Claire returned. No action was taken on staff raises. A special board meeting will be held on Monday, November 2 at 6 p.m. to discuss this further and to review the policy manual.
Yoga Classes –Very favorable input from citizens present was given, urging that the classes be continued. There were also letters of support from other yoga class members. After much discussion, Ray made a motion that the yoga classes continue at the current rate paid to the instructor; Chris seconded the motion. Roll call vote results were “yes” votes: Bergren, Menendez, Patterson, Rogers. “No” votes: Farrell, Johnson and McAvoy. The motion passed 4 to 3.
LED Project – Dave reported again that he has not gotten bids from the electricians he had contacted. It was suggested that if after several months these electricians are too busy to bid, other electricians should be given the opportunity to bid. Rock River Electric submitted a bid after the first request made in May. Sarah Alexander presented a spreadsheet in which she compared the costs of replacing the LED lights, showed soon the money would be recovered, and how much money would be saved each year if we went ahead with the project. The paperwork takes two months and the money will no longer be available after April, possibly late March. The grant is a one-time energy saving grant and the money is already dedicated to us but must be completed to receive it. A decision on how to proceed with must be made by December 1. Claire’s recommendation was to use Rock River Electric, as they have done excellent work for us in the past. Dave will get three bids.
Handyman – Justin Brown has been hired to be the handyman to fix plumbing, heating and other building problems. Claire will call Gene Stees to see if he would be willing to inspect the building for necessary repairs.
Substitute Hours – When Claire is out of the library for various reasons during regular business hours, she makes up those hours by working on Saturdays in order to meet her 40-hour work week. Jim reported that she has often had up to 100 hours over what her normal hours due to this flex time (however she was not paid for these hours, just her salary for 40 hours a week).
Chris moved that the 2016-2017 tax levy be accepted. Craig seconded the motion and in a roll call vote all members in attendance voted “yes.” The document was signed by Trustee officers.
With no further matters before the board, at 9:09 p.m. Bill moved to adjourn; Mary seconded the motion, all agreed by voice vote. The meeting was dismissed.