Geneseo Public Library District
Board of Trustees Meeting
September 10, 2012
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, September 10, 2012. President Gary ZumMallen called the meeting to order at 6:33 p.m. Board members in attendance were Jan Dyke, Barbara Erdman, Mary Farrell, Darline Holland, Dave Johnson, Holly McAvoy and Gary ZumMallen.
No citizens were present.
The Board reviewed the minutes from August 13, 2012 and there was one minor change. Darline moved that the amended minutes be accepted; Mary seconded the motion and it passed by voice vote.
Jim and Dave reported on their research to enhance our funds by investing in CDs. They suggested that $200,000 be invested at Farmers National Bank for 18 months. The interest rate there was significantly higher than the other local banks. They also recommended that $75,000 be invested in an 18-month CD at Central Bank. There was discussion about the safety of doing this and how much the interest rates are. Jim and Dave were only able to report the latest rates given them, and that in just a few short days between phone calls, the rates had gone down some. Jan moved that the board put $200,000 in a CD at Farmers National Bank for 18 months and $75,000 at Central Bank for 18 months. Dave seconded the motion and it passed by roll call vote.
Darline made a motion to pay the bills and accept the financial report; Barb seconded the motion and it passed by roll call vote with one nay vote by Mary.
Steve’s Nursery is to do the landscaping work the end of September: re-sod, put in rock and move the trees. Precision Builders will have the landscaping company replace the tree that died.
Some of the staff requested that solar shades be installed on the East windows in the staff area. Gary suggested that as long as there are funds available, Claire should get quotes for the remaining windows on the East side of the building. The cost was estimated at no more than $2500. Holly made a motion that the solar shades be purchased for up to $2500 and Mary seconded the motion. It passed by roll call vote.
The Paragon plan for the public seating in the library called for an additional eight chairs. Darline made a motion to purchase two chairs from Paragon. Board members walked around in the library and determined that only four chairs will comfortably fit. Holly amended Darline’s initial motion by increasing the number purchased to four chairs. The Board agreed that two green and two blue (one of each color with a tablet arm) should be purchased. The board agreed with this amended motion unanimously and it passed by roll call vote.
Three staff chairs provided by SBM were on display for the trustees to see. Parragon’s price for each chair was $608, while SBM’s comparable chairs with a life-time guarantee were $449 each. Dave had also researched comparable chairs, but even though they were cheaper, there was a $30 per chair delivery fee and the chairs would have to be assembled. Mary made a motion that nine black mesh Hon chairs be purchased from SBM for $449 each. Darline seconded the motion and it passed by roll call vote.
Claire reported that there were two pieces of wood that were not used from the white oak cabinet. She asked Jack Cohen if he could build an AV stand out of them and he quoted her $1,175. Jan moved to purchase the cart and Barb seconded the motion. There was discussion about whether there was an actual need for such an item. Dave moved that the issue be tabled until Claire can investigate the cost of AV carts and seconded by Mary and approved by voice vote.
Library Director’s Report
Please refer to the written report. Claire worked with the phone company to write a grant for $100,000 for fiber optic, 30 laptops and a smart board for each room. The phone company came and filmed the proposal.
Claire attended the OSHA training. She reported that in 2013 the library must do the following: have a sign posted in the restrooms about washing hands; all staff must get TB shots at the library’s expense; and that receptacles for needles used by diabetics or cancer patients must be installed in the restrooms. Jan recommended that each employee have a doctor’s note stating it is ok for them to have the shot.
At the training, the issue of the library not tolerating employee use of alcohol or drugs while working was discussed. It was recommended that libraries adopt this policy. Jan made the motion that the library adopt this policy and be added to the Policy Manual; Darline seconded it and it passed by voice vote.
PC Cop is still not working properly in the new building and is driving the copier bills from SBM up very high because instead of printing in black and white, they print in color. Color copies cost much more than the black and white. It appears to be a driver problem but the company can’t seem to fix it. Brant has suggested that he uninstall it, Claire will ask for a refund for the remaining time we had left on it, and staff will monitor usage until a new program is found. Jan made a motion that Brant uninstall the software, Claire apply for a partial refund and staff monitor computer usage until another software program is found. Barb seconded the motion and it passed by roll call vote.
To get the State Per Capita Grant, Claire reported that we have to buy the new booklet and the library has to approve the standards set by the state. She read the list of standards. The booklet has been purchased. Mary made a motion that the trustees pass the ILA programming standards. Barb seconded the motion and it passed by voice vote.
Claire reported that the library must set the rate for non-resident cards, which is typically $100 per year. It was amended retroactively to March. A motion was made by Mary and seconded by Barb. It passed by voice vote.
Bill Menendez is a wonderful library user and supporter who is willing to run for an open seat on the board. Claire will put an ad in the paper about the open seats, that packets will be available on September 27 and that they must be filed at the library between December 17 and 23. Claire will then take them to the courthouse, and the election will be in April.
Library employee Kim thinks she spotted the young person who stole the DVDs. She noticed him acting very suspiciously and nervous while working on a computer. When she started to approach him, he ran out of the library and hasn’t returned.
Claire discussed theft problems with the Bettendorf librarian. They use RF ID cards that are embedded in the books but kids tear them out. Brant thinks four security cameras would solve the problem at the cost of $100 per camera and $40 per month to save the data on the cloud. He could then review the tapes and even print a suspicious photo. Mary reported that the Silvis library keeps their DVDs behind the Circulation Desk and the empty CD boxes are brought up to the desk for check out. She will go back there to see how they store them so we can determine the cost. Next month the board will be able to compare these two courses of action.
The Bettendorf librarian told Claire about a popular program they have called “Adopt an Author.” There are about four to eight of these a year. A patron buys a book written by his favorite author at the library’s cost and a label is put in the book stating that the book was donated by this person as part of the program. Claire will get more information as to how they promote the program and how it plays out.
Claire provided the trustees with information comparing Rivershare and RAILS. Rivershare is cheaper, but there would be charges for deliveries, turnaround time for ordering books is said to be slower, and we would have to hire an original cataloger. Most of the Quad Cities libraries are with Rivershare, and there have been some patron complaints as to why we aren’t with them. Claire was asked to put together a spreadsheet in which all aspects of both systems can be compared. Our membership in Rails does not expire until December 31 so there is time to compare the two. Next month the board can review the data.
Claire will contact Precision Builders to find out when the reseeding of the retention pond will be done.
Cribs’ bid for a watering system in which hoses will water the trees and 4-5 soaker hoses will be near the retention pond was $3600 with another $1550 for the electrical work. The formal proposal had not arrived in time for tonight’s meeting, so Claire will forward it to the trustees when she gets it.
Gary discussed the report run on outstanding pledges. This will be addressed next month.
Mary brought to the board’s attention that there are 4 dilapidated chairs, a rusty typewriter stand and other things in Mary Thompson’s garage. She will take photos so everyone doesn’t have to go look.
A question arose about the planting of the prairie grass. Dave with check further into this, as Precision Builders has not addressed this.
Gary stated that any non-profit organization can sponsor classes through Aurora University, and it might be advantageous for the library to see if it could sponsor some classes. He will check into this.
Mary had requested the issue of bringing patron self check-out to the library. Claire got bids for Envisionware, a self-check out program that included security. Another program, Demco, only for patron self-check out, was priced at $8,879. This generated considerable discussion, resulting in the general feeling that this issue should be tabled for now.
Jan gave copies of an article that appeared in the September 9, 2012 Dispatch and Argus, entitled “Ranking Employees Falls Out of Favor” to all board members.
With no further business before the board, Jan moved to adjourn. Darline seconded the motion and in voice vote, all approved. The meeting adjourned at 8:58 p.m.
The next regular meeting will be on Monday, October 8, 2012 at 6:30 p.m.