805 N. Chicago Street,
Geneseo, IL 61254


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September 2013 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
September 9, 2013

The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, September 9, 2013.  Vice President Holly McAvoy called the meeting to order at 6:29 p.m.  Board members in attendance were Jan Dyke, Mary Farrell, Dave Johnson, Holly McAvoy, Bill Menendez and Susan Philhower.  


Citizen’s Input

No citizens were present.


Secretary’s Report

Susan moved that the minutes from August 12, 2013 reflect the drawing that Steve’s Nursery submitted for tree planting; Bill seconded the motion and it passed.  Susan made a motion to accept the amended August 12, 2013 minutes; Mary seconded the motion and it passed by voice vote.


Financial Report

Susan made a motion to accept the financial report and pay the bills; Dave seconded the motion and it passed by roll call vote.   


Library Director’s Report

Please refer to the written report.


Claire stated that she would like her health care coverage to remain the same; she does not want a raise.  She will determine which plan is best in October, when the Health Insurance Affordable Care Act is in place.


Teddy Time had a poor turnout, so it does not warrant being a staffed program.


Next month’s board meeting falls on Columbus Day; the schools will be closed but the library will be open.  It was suggested that the meeting be held on the first Monday of October, the 7th, instead.  This was agreeable to all present.  The November meeting falls on Veterans’ Day, when the library will be closed.  It was agreed that the meeting will be held on the first Monday, November 4.  Claire will post the change in dates in the library and on the website for the public.


Rough drafts of policies for unattended children and for severe weather/personnel were presented for board members to review.  There was some discussion about them and it was agreed that the wording in them needs to be more polished.  Susan will work with Claire on this for next month’s meeting.


A report on the new health insurance was given to board members; Claire had attended a presentation by RAILS on it.


Old Business

Parking Lot Update and Sidewalk: Alan Armbrust informed Gary that the City had verbally approved the parking lot plans and construction can start.   St. Malachy’s has also agreed to the sidewalk project.


Weed and Feed: Claire was asked to check with Ty’s Lawn Service, Brant Betcher, Rich Betcher, Doug Ford and Dick Ford to get their opinions as to when they feel it is best to do this spraying.  All agreed it should be at the end of September, so she will contact Ty’s Lawn Service to do the spraying.


Tentative Budget, Budget and Tax Levy: Claire explained that at last month’s meeting, the tentative budget was referred to as the “working budget.”   The usual 4.99% increase was asked for, as it is every year.  Bill made a motion that the Board adopt the tentative budget. Dave seconded the motion and it passed unanimously. Susan moved that the final budget be adopted; Mary seconded the motion and it passed unanimously by roll call vote.  It will be available for review by citizens.  Holly and Jan signed three copies of it and if there are no questions or complaints, Claire will file it at the Court House on October 1.


PC Reservations: Per the decision made last month, this software will be installed on all public computers.


Mary requested that all the materials in the board packets be double-sided to conserve paper but not to double-side the financial report. 


Susan reminded board members that they must complete the Open Board Meeting training the year each is appointed to the board and a certificate of completion must be on file.  Claire will send out the link for this training.


New Business

Digitizing Genealogy Records:  Some of the microfilm is in.  It should be used with Internet Explorer or Firefox.  This information will be put out for users to be aware of.  Claire will contact the company about whether it is using OCR; she had been told it does.


Oklahoma Yearbook Project:  This was addressed in Claire’s report, but to clarify, the yearbooks being scanned are mostly from the high school, with a few middle school ones.  There will be two copies: one to keep in the library and one for check out.


Health Insurance Affordable Care Act:  Claire will ask the Henry County navigators to come to the library and speak on this.  She will prepare instruction sheets with information about the various websites to access for information.


Steve’s Nursery:  is waiting for cooler weather to plant the trees.  When they take out the dead trees in the front area, they will replace them with flowers.


Non-Resident Fee:  Susan made a motion that this fee remain at $100 a year.  Dave seconded the motion and it passed unanimously by roll call vote.


Per Capita Standards/ Marketing and Programming:  There are ten standards to follow and the State Library chooses one a year to reflect on. Claire talked about the numerous programs being offered here at no cost to our patrons.  She is doing more test proctoring, too.  An article for The Republic is written weekly; however, sometimes there isn’t room for it.  The library’s Facebook page requires more attention, and Susan offered to become the administrator.


Guidelines for using the Foundation Rooms:  Claire asked for clarification on this policy.  The policy states that only non-profit organizations may use the room. 


Claire worked on job titles, grades, descriptions, job paths and educational requirements for positions at the library.  It was requested that these be discussed next month.


A suggestion was made that the library should be open on Friday evenings again. This issue will be added to the agenda for next month.  Claire will bring budget information regarding such a move.


The topic of how long it takes to get new books out to the public was raised.  Claire was asked to make this her monthly educational presentation to the board.  Book selection process may also be included in the presentation.



With no further business before the board, Bill moved to adjourn.  Jan seconded the motion and in voice vote, all approved.  The meeting adjourned at 7:59 p.m.


The next regular meeting will be on Monday, October 7, 2013 at 6:30 p.m.

Respectfully submitted,
Kathi Fluck, Scribe

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259