Geneseo Public Library District
Board of Trustees Meeting
September 8, 2014
The Board of Trustees of the Geneseo Public Library met in regular session in Foundation Room B at the library on Monday, September 8, 2014. President Gary ZumMallen called the meeting to order at 6:35 p.m. Board members in attendance were Jan Dyke, Dave Johnson, Holly McAvoy, Bill Menendez and Susan Philhower.
No citizens were present.
Bill made a motion that the minutes from the August 11 meeting be accepted; Susan seconded the motion and it passed by voice vote.
Susan made a motion that the financial report for August be accepted; Jan seconded the motion and it passed by roll call vote. Bill made a motion for the bills to be paid; Dave seconded the motion and it passed by roll call vote.
Library Director’s Report
Please refer to the written report. There was a discussion about several of the items on Claire’s report. It was noted that the cost of the self-check kiosk was quite high. Most of the libraries Claire contacted that have one said they don’t get much use. Claire feels that our patrons prefer the personal service and would not use the kiosk enough to warrant such a costly item. The consensus of the board was that it is not a good use of funds at this time. A policy needs to be drafted regarding large donations to the Library; donations will be listed on our Donor Wall. Regarding the painting of the original parking lot, it is up to Claire’s discretion as to whom to use for the job. She will contact the City regarding the color of paint to be used. There was a question about comp time for Claire; she was told that she has the flexibility to modify her schedule if she needs to come in early or stay late.
After a discussion about Claire’s health insurance, Bill moved that Miller Farm Service be notified of a change of insurance for Claire and that the Library will pay the premium up to a maximum of $5,000 annually. Dave seconded the motion and it passed by roll call vote. Claire is to see if TRIP will bill send bills and if they can be paid quarterly.
Donor Plaques – Holly presented color photos of two designs of Donor Plaques and the cost and designs were discussed. The consensus of the Board was to go with the less expensive acrylic plaques. Holly will now provide the design company with a list to create a layout to be used.
Policies – It was agreed that the Personnel Section to be in Section B be tabled until October/November, when these can be further refined. Claire will revise the organizational chart using job names.
Technology Plan 2014-2015 was complete. Holly moved to adopt it with the exclusion of the self check out kiosk. Susan seconded the motion and it passed by roll call vote.
Donations - The new outdoor sculptures will be done soon. Susan moved that donor plaques be created for them as a large donation has been received for these. Jan seconded the motion. The motion passed with four “yes” votes, one abstain and one “no” vote. After a brief discussion, it was agreed that a policy stating that donations made will be recorded on the Donor Wall rather creating plaques for every item purchased with donations. Claire will check with other libraries to see how they handle this issue.
Roof – Gary is continuing to work on this problem. The leak over the staff area has stopped. He received a bid from Hometown Plumbing to move the VAV box, since the roofing representative said he felt the heat from it was part of the issue. Gary inquired as to whether the $5,900 bid was with prevailing wage and has not gotten a response, so there can be no action on it. The architect, Alan Armbrust, spoke with the engineer from Hometown Plumbing and he didn’t think it was an issue.
Deb Wyffels presented the monthly Google Analytics and the monthly statistics. There were no significant changes to report.
The packets from the Court House for the Spring Election for the Board of Trustees of the Library will be ready the first of October. Gary and Jan announced that neither of them will run.
Final Budget and Appropriation Ordinance – Susan moved to accept this; Jan seconded the motion and it passed by roll call vote.
Sculpture Update – Sheila Wigant McGee is still working on the sculptures; she was delayed by a case of poison ivy.
The Annual Report has been created but copies were not made; it is a large document that will be sent electronically to the Trustees.
Dave reported that the utilities had doubled in March, and when the library gets behind in budget, they increase. He also spoke with Blizzard Busters and they are willing to give a 5% decrease in cost if the library agrees to a two- or three-year contract. Dave will negotiate with them further.
With no further business before the Board, at 8:22 p.m. Holly made a motion to adjourn; Dave seconded the motion and the meeting was adjourned.
Kathi Fluck, Scribe