309-944-6452

805 N. Chicago Street,
Geneseo, IL 61254

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September 2017 Board Minutes

Geneseo Public Library District
Board of Trustees Meeting
September 11, 2017

The Board of Trustees of the Geneseo Public Library District met in Foundation Room A at the library on Monday, September 11, 2017.  President Bill Menendez called the meeting to order at 6:38 p.m. Board members in attendance were Christine Bergren, Lee Fluck, Tara Jimenez, Paul Pardo and Ray Rogers. Deb Wyffels, Assistant Director, was also present.

Citizen’s Input   No citizens present.

Secretary’s Report   The minutes from last month’s meeting stand approved as printed.

Financial Report/Bills to Be Paid.  The Financial Report was reviewed and will be filed for the auditors. Paul made a motion to pay the bills, Tara seconded the motion, and the board unanimously agreed to the motion by roll call vote.  Due to late fees on charge cards that do not coincide with when we pay our bills, it was suggested that all charges be made on Visa, whose billing cycle matches our bill paying period.

Library Director’s Report   Please refer to Claire’s written report.

 

UNFINISHED BUSINESS

Director Review   Bill has been unable finish the Director’s Review.  It will be discussed next month.

Reader Printer   The printer we have now is 6 years old and difficult for older citizens to use.  Claire presented a bid for a new one that is far easier and could be rented or purchased.  Further discussion on this subject was tabled until the Technology Plan is presented.

Safety Training    As a requirement of the Per Capita Grant, all board members must be trained in safety in the library.  Claire will send each board member a link to the site where they can view the presentation.

Budget    Paul moved that the Final Budget be approved and signed.  Ray seconded the motion and by roll call vote, it passed unanimously.  It was signed by Chris and Bill and will be filed at the Court House.

 

NEW BUSINESS

Safe House/Storage Room    The need for storage was discussed.  Please see “5-Year Plan.”

Classes/Blackhawk    The Geneseo Board of Directors encourages taking classes that are relevant to the library and job desciptions. The staff should strive to master all technology equipment, genealogy equipment, copiers, etc. within the library to assist patrons.   There was discussion about what other types and costs of classes are available to staff.  The Policy Manual will be revised to address this after more details are worked out.

5-Year Plan    A plan consisting of five projects proposed to the Board was presented. The costs and magnitude of each item vary, although no expenses were estimated.  The list will be prioritized and addressed next month, possibly with estimates on each.

Employee Chart   Deb presented a current employee chart, showing the divisions of employees. The marketing and programming position was vacated when Donna Murray left the area, so the job is divided up by Claire and others.

Executive Session   At 7:45 pm the Board went into Executive Session.  No actions were taken and at 8:06 pm they came out of Executive Session.

 

Adjournment   With no further matters before the board, at 8:07 p.m., the meeting adjourned.

 

Kathi Fluck
Scribe  

Library Information

805 N. Chicago Street,
Geneseo, IL 61254
Phone: 309-944-6452
Fax: 309-944-6721
Email: gpld@geneseo.lib.il.us
Toll free number for renewals: 1-888-542-7259